Executive Assistant

**Did you know that just about every 27 seconds, someone in the world is diagnosed with blood**
**cancer? Help us find their stem cell donor match as our Executive Assistant**

Join our team as an Executive Assistant and support our CEO proactively. In this role, you'll manage a variety of organizational, administrative, and secretarial tasks, ensuring smooth operations for the CEO. Serving as the primary contact for both internal and external inquiries, you'll coordinate communications and appointments on behalf of the CEO. Your role will involve prioritizing inquiries, preparing essential documents and presentations, and independently managing projects across various management areas.

**What you will do**:
General Assistance:

- Manage all secretarial and office management tasks for the CEO and requests from pillar coordinators.
- Coordinate and prepare tasks, appointments, and (minute) meetings for the CEO, ensuring deadlines are met.
- Prepare and follow up on communication regarding meeting contents.
- Maintain CRM contacts and address lists.
- Grant approvals on behalf of the CEO in project management, personnel time management, and travel arrangements.
- Organize events and workshops within budget constraints, handling logistics.
- Coordinate travel arrangements.

Management:

- Plan and manage projects within the CEO's area of responsibility, ensuring timely execution.
- Create and align presentations in English with organizational objectives.
- Develop and improve internal processes and membership procedures, documenting them for future reference.
- Prepare targeted evaluations, analyses, reports, and decision templates.

Communication:

- Prioritize and manage incoming communications from the CEO, ensuring efficient processing.
- Create articles in English for internal and external channels, aligning with organizational messaging.
- Structure and maintain communication channels for effective information flow.

**Your qualifications and skills**:
Qualifications:

- Bachelor's degree in business administration or related field.
- Several years of relevant professional experience, including administrative roles.
- Experience in project management.
- Excellent written and verbal communication skills in English, with Dutch proficiency preferred.

Soft skills:

- Independence, service orientation, attention to detail, discretion, loyalty, confidentiality, problem-solving ability, proactivity.
- Excellent interpersonal and communication skills.
- Resilience, commitment, and motivation.
- Excellent prioritization, analytical thinking, comprehension, organizational, time management, and multitasking skills.

**What do we have to offer?**
- A fulltime position (40 hours a week).
- A 13th month of salary and a great pension
- An ideal office location, we’re a 5-minute walk from Leiden Central
- Hybrid working model
- A high team orientation and motivated colleagues
- The opportunity to work with people from all around the world, opensource projects and the

chance to make a huge positive impact on people’s lives

**Any questions?**

Great If you see a match with the description above, we will be happy to receive your CV and motivational letter. You can upload these via the link.

Interim CV’s will not be processed.

**WMDA**

Headquartered in Leiden we work on our goal to make sure that each patient, worldwide, has equal
access to high quality cells for transplantation from stem cell donors whose rights and safety are
protected. We facilitate doctors in matching stem cell donors with patients in need.

**This vacancy is open to people with an EU-work permit only.**
**Please note that acquisition is not appreciated.**

**Language**:

- English (required)
- Dutch (preferred)

Work authorization:

- Netherlands (required)

Work Location: Hybrid remote in 2316 ZL Leiden