Administrative Assistant

2 maanden geleden

Groningen, Nederland IBA Voltijd

**Requisition ID**:2856**Location**:Groningen, NL**Work regime**:Part-Time**Kind of contract**:Fixed Term Contract**Mission**
As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site.
You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, supporting local Proton Therapy site.
We will offer a temporary contract for 6 months, extendable in an open-ended contract.

**Challenges we trust you with**

**General administrative tasks including**
- Coordinating meetings
- Taking incoming calls and providing information to callers
- Incoming and outgoing correspondence
- Composing memos and generating reports
- Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management
- Providing HR support (tracking vacation & coordination with payroll)

**Logistics support**
- Tracking the receipt and shipping of all spare parts for the site
- Coordinating delivery and shipping of equipment and parts with other sites
- Following up on the ordering, shipping and warehousing of all parts and materials to support operations

**Accounting support**:

- Managing site purchasing accounts (vendors, subcontractors, etc.)
- Monitoring and recording petty cash and site financial account usage
- Preparing and monitoring invoices and expense reports

**What we value**

**You have**:

- Minimum 2 years’ experience as Administrative Assistant or Office Manager
- Strong written and verbal communication skills in **Dutch **and **English**

**And you also are**:

- Capable of working autonomously
- Able to manage your time efficiently
- Able to follow rules and regulations and to deliver on strict deadlines
- A team player with strong interpersonal skills
- Full professionals skills in the Office suite (Excel, One note, Power Point,...)
You will have some travels for training purpose (in Europe).

**Cherry on the cake**
- You have an experience in HR or accountancy administration;
- You have strong knowledge of MS Office whereas knowledge of SAP
- You have ideally an experience in an international environment

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