Events Manager Gctf

2 maanden geleden

Amsterdam, Nederland Universiteit van Amsterdam Voltijd

Events Manager GCTF

**Faculteit/Dienst**:Faculteit der Rechtsgeleerdheid**Opleidingsniveau**:Universiteit**Functie type**:Projectmanagement**Sluitingsdatum**:10 november 2024**Vacaturenummer**:13513
- The Asser Institute is seeking an Events Manager with a can-do attitude who will be responsible for the seamless delivery of multiple activities of differing levels of complexity for mainly international stakeholders. The individual will be highly proficient in written and spoken English and have organizational, intercultural and interpersonal skills, as well as being capable of multitasking and working under pressure.- The Events Manager reports to the Head of the GCTF Administrative Unit and works closely with all other members of the team. The individual must be able to work independently and proactively on certain tasks, while on other tasks act as an active and flexible team member. The Events Manager is willing and able to work irregular hours, including weekend days, when required, and to undertake travel abroad..**The organisation**
- Established in 1965, the T.M.C. Asser Instituut is an independent and internationally renowned research centre in international and European law, affiliated with the University of Amsterdam. The Asser Institute’s mission is to contribute to the development of international and European public and private law. We achieve this by:
- **Independent legal research**:We conduct fundamental, policy-oriented, and applied legal research in international and European public and private law.
- **Knowledge dissemination**:We initiate and facilitate academic and expert meetings, (professional) education, and public events aimed at disseminating knowledge of international and European public and private law. We further share our legal knowledge by adding to the public debate.

**What are you going to do?**

**Tasks and responsibilities**:

- Preparing, planning, organizing, delivering and following-up on GCTF-hosted activities (e.g., plenary, expert and coordination meetings, workshops, consultations) abroad, in the Netherlands or virtually. Tasks include, but are not limited to venue identification; registration processes; preparation of correspondence related to the event (invitations and logístical arrangements); ongoing communication with participants, stakeholders and service providers; and arranging logístical aspects such as transportation, catering, security, interpretation, and accommodation.- Information management—creating, maintaining, and updating relevant files and documents, including guidelines and other procedural documents;
- Building and maintaining relationships with colleagues across the GCTF community and at all levels;
- Organizing and attending hospitality events related to GCTF-hosted activities;
- Contributing to communications and outreach materials;
- Performing other job-related duties as assigned;
- All employees provide back up for one another;
- Represent the GCTF Administrative Unit when appropriate.

**What do you have to offer?**

**Your profile and skills**- Experience_
- A relevant Bachelor’s Degree or equivalent;
- At least three (3) years of recent, demonstrable event management in an international environment—experience organizing and delivering on-site events and virtual events is a must;
- Experience in working in a multi-cultural and multilateral environment;
- Competent working in a deadline-driven, fast-paced environment.
- Skills/Competencies_
- Strong planning, organizational, time management, and negotiating skills;
- Critical thinking, active listening, sound judgement, a problem solver;
- Interpersonal skills;
- Good written and verbal communication skills (English). Proficiency in other languages (particularly French and/or Arabic) is a distinct advantage;
- Drafting, writing, editing, and proofreading skills;
- Collaborative and supportive approach to teamwork as well as an ability to work independently with mínimal supervision;
- Intercultural effectiveness;
- Flexible, ability to multitask;
- Ability to keep calm under pressure;
- Capacity to find creative solutions to challenges that may arise;
- High level of integrity;
- Able to travel internationally to run events;
- Willing to work the required hours to deliver an event in a diversity of locations worldwide;
- A good sense of humour.

**Our offer**- In addition, we offer:
- An inspiring, friendly, and diverse working environment with nice (international) colleagues;
- 29 days' holiday at full employment and extra holidays between Christmas and New Year;
- Excellent working facilities;
- Pension accrual with ABP;
- Excellent study and development opportunities.

**About us**

**T.M.C. Asser Instituut**
- The T.M.C. Asser Instituut is a research centre in international and European law, based in The Hague, the International City of Peace and Justice. We are affiliated with the University of Amsterdam, the largest university in the Netherlands. The Asser Institute's mi

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