Programme and Budget Officer

1 week geleden

Den Haag, Nederland Organisation for the Prohibition of Chemical Weapons Voltijd

**About Us**:
The Administration Division manages the OPCW’s day-to-day human resources, finances, and logístical support, and coordinates knowledge management.

The Division also represents the Technical Secretariat during sessions of the Advisory Body on Administrative and Financial Matters (ABAF), and serves as the point of contact for the OPCW’s External Auditor.

**General Information**:

- **Contract Type**
Fixed-term Professional
- **Grade**
P2
- **Total Estimated monthly remuneration depending on post adjustment and family status: USD**
6.155
- **Closing Date**
22/02/2025

**Responsibilities**:
**Job Summary**:
**Main Responsibilities**:
Under the guidance and direction of the Head, Budget, the Programme and Budget Officer:

- Assist with the preparation of the OPCW Programme and Budget.
- Assist with oversight of Programme and Budget implementation, forecasting, and reporting.
- Working closely with the Accounts and Reporting Section of BFB, monitors the implementation and reporting of Programme and Budget expenditure and voluntary contributions.
- Meets with the responsible Programme Managers and staff to schedule and plan the implementation of the Programme and Budget and projects funded by extra-budgetary contributions.
- Works with procurement and the Human Resource offices/Branches to align procurement and staffing with Budget planning and forecast.
- Manages and maintains oversight of voluntary contributions and provides holistic, cross-cutting advice to Programme Managers and programme staff on Programme and Budget matters, voluntary contributions issues, including funding options.
- Advises and assists Programme Managers in the formulation of project proposals, including budgets.
- Conducts funding negotiations and prepare (standard) agreements with donors, working closely with relevant external and internal stakeholders, including the Office of the Legal Advisor.
- Assures the timely and sufficient release of budgetary allotments.
- Monitors the status of implementation of the Programme and Budget projects and issues voluntary contributions (Trust Funds) financial status reports to Programme Managers and senior management for the purposes of management decision-making.
- Report on time any deviations from the implementation plan to relevant Programme Managers and donors.
- Maintains the archive for project and budget related documents covering voluntary contributions.
- Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management in accordance with reporting deadlines.
- Perform any other duties, as requested by the Head, Budget in conjunction with the Head, Budget and Finance.

**Qualifications and Experience**:
**Education**:

- Advance university degree in Business Administration, Finance, Management, Economics, Public Administration or related area. A first level university degree with qualifying experience (minimum 4 years) may be considered in lieu of an advanced university degree. Professional experience or specialised training (with a minimum of 8 years’ experience) may also be considered in lieu of a university degree.
- Practical knowledge of the principles of programme and budget formulation, planning and management, and proven experience developing programme and extra-budgetary project plans and proposals.
- Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards.

**Knowledge and Experience**:
**Essential**:

- At least two (2) years with an advanced university degree of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment.
- Four (4) years with a first university degree or 8 years with professional experiences or specialized training may be considered in lieu of an advanced university degree.
- Experience in annual and/or biennial budget.
- Work in budget forecasting and implementation tracking.
- Experience in programme and project planning, including extra-budgetary resource management.
- Experience in developing and implementing RBM, including Results-Based Budgeting (RBB).

**Desirable**:

- Experience in the use of computerised accounting and ERP systems would be an advantage.
- Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.
- Experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting.

**Skills and Competencies**:

- Ability to draft project proposal and programme plans.
- Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach.
- Proven planning, organisational, coordination, negotiation and problem-solving skills.
- Ability to develop and implement policies and procedures.
- Proven

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