Temporary Property and Administration Officer

2 maanden geleden

Den Haag, Nederland Australian Embassy Voltijd

The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, The Hague and will be required for a duration of 6 months from 1 February 2025 to 1 August 2025.

**About The Department of Foreign Affairs and Trade**

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

**About the position**

The Property and Administration Officer supports the Corporate Services Manager (CSM) in the management of the Embassy’s property portfolio, security-related services and a variety of corporate tasks. The officer will support the delivery of passport and consular services as required, under guidance of the CSM.

**Key responsibilities of the position include but are not limited to**:

- Contribute to the efficient management of the Embassy’s property portfolio, including scheduling repairs and maintenance, through liaison with Post management, the HOM Residence staff and local tradespeople.
- Assist with works to ensure the embassy portfolio complies with Work Health Safety standards, as outlined in DFAT policies and procedures.
- Assist with simple procurement to support the maintenance of the Embassy’s property portfolio.
- Assist arriving and departing diplomatic staff in the Netherlands through various administrative processes, including registration with the Ministry of Foreign Affairs, sale and purchase of diplomatic vehicles, and property check-in/-out.
- Assist the Post Security Officer (PSO) and CSM with security-related matters, including monitoring of and coordinating maintenance of security equipment.
- Assist with fire and other emergency response drills in consultation with PSO and CSM.
- Assist with passport and consular services as required, under CSM direction.
- Assist with a variety of corporate tasks, including stationery orders.
- Ad hoc administrative tasks as directed.

**Required Skills/Experience**
- Demonstrated ability to show initiative and exercise discretion and sound judgement.
- Ability to work cooperatively in a small team as well as independently.
- Excellent organisational skills, including ability to organise workloads, set priorities and meet deadlines.
- Fluency in written and spoken English with Dutch being desirable.

**To Apply**

Please submit your CV and a separate one-page cover letter outlining your suitability for the role. Drawing on your experience, please provide examples of how you have demonstrated the required competencies or transferrable skills.

Please write your cover letter in English and address the following:
A. Evidence of your experience performing administrative duties, including related to property/maintenance.

B. Demonstrated ability to exercise discretion and sound judgement;
C. Demonstrated organisational skills including ability to work cooperatively in a small team and independently.

We are looking for a motivated and well-organised person to join the team in The Hague as a Property and Administration Officer.

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