Associate Administration Officer
3 maanden geleden
**Posting Date**:
- 07/10/2024**Deadline for Applications**:
- 14/10/2024 (midnight The Hague time)**Organizational Unit**:
- Presidency, Judiciary**Duty Station**:
- The Hague - NL**Type of Appointment**:
- Short Term Appointment**Minimum Net Annual Salary**:
- €69,402.00**Contract Duration**:
- To be confirmed- Special Notice:_
A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.
A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.
Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.
The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.
**Organizational Context**
The President of the ICC, together with the two Vice Presidents, constitute the Presidency of the Court, which is responsible for the proper administration of the Court and other functions conferred upon it in accordance with the Statute. The President or Presidency as a whole, as may be appropriate, exercises managerial oversight and ensures coordination and cooperation between the three organs of the Court; supports the expeditious, fair and effective conduct of judicial proceedings; assigns judges to divisions and chambers, exercises functions related to the enforcement of the sentences of convicted persons as well as external functions to represent the Court, foster its global understanding, cooperation and support for its work and promote the universality of the institution.
**Duties and Responsibilities**
Under the general guidance of the Presidency Chef de Cabinet and the direct supervision of the Policy and Administration Adviser, and in close cooperation with other members of the Presidency staff, the incumbent will support the Presidency in its functions related to the proper administration of the Court in accordance with Article 38 of the Rome Statute. The incumbent will:
Drafting and Reporting
- Assist in developing and drafting the Judiciary’s budget proposal, analysing inputs therefor, and formulating resource allocations by relevant program, as required.
- Draft and contribute to the drafting of various relevant written outputs on administration matters, e.g. correspondence, draft background papers, analytical notes, sections of reports and studies, and speaking notes.
- Assist in the preparation for meetings of the Court’s oversight bodies, including the CBF, Audit Committee and Assembly of States Parties.
- Review, advise on and provide feedback on reports related to the administration of the Judiciary and the Court, as necessary.
- Assist the Policy and Administration Adviser in providing advice and support on Courtwide and other meetings and calls involving the Presidency, e.g. proposing agenda topics, preparing background documents and presentations, handling logistics, etc.
- Maintain accurate internal databases on administration matters and provide regular qualitative and quantitative reports and updates on relevant information regarding budget, finance, procurement, personnel, policies and training related to the Judiciary.
- Perform other duties as required.
Focal Point
- Assist the Policy and Administration Adviser in his or her communication with the Registry to ensure the adequate provision of services and support on budgetary, financial, procurement and human resources matters.
- Provide information to the Policy and Administration Adviser regarding staff and judges’ conditions of service, duties and responsibilities, and privileges and entitlements under the relevant rules, regulations and resolutions.
ERP Functions
- Operate relevant databases and ERP systems (e.g. SAP) to administer the funding of travel, training and hospitality and reallocate resources as necessary.
- Monitor the budget/work programme with respect to the Judiciary’s budget and funds.
- Process, in the Court’s relevant ERP Systems, requests from Judiciary for procurement actions, for example as regards consultants, hospitality, training, travel and other activities, and follows up to ensure smooth completion thereof.
- Support the implementation and maintenance of procedures and ERP systems necessary for implementing and monitoring the budget. Follow-up pending entitlements, payments, and trips.
- Perform any other tasks as assigned by the supervisor.
**Essential Qualifications**
- Education:_
An advanced university degree in business or public administration, economics, social sciences or a related area is required. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced universi
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