Administrative Support Specialist
4 weken geleden
Administrative Support Specialist
We are seeking an experienced Administrative Support Specialist to provide high-level administrative support to the Vice-President and Pro-Vice-Chancellor (Academic Development) in the President's Office.
The Role
The appointee will be responsible for providing a full range of administrative, analytical, and secretarial support to the VP (AD) and Senior Advisor, including technical and specialized work requiring in-depth understanding and techniques.
Key Responsibilities
- Provide administrative support to the VP (AD) and Senior Advisor, including scheduling appointments, preparing reports, and coordinating meetings.
- Perform technical and specialized work, including data analysis, research, and project coordination.
- Assist in the day-to-day management of the VP (AD)'s office, including managing budgets, coordinating events, and supervising staff.
- Develop and implement administrative procedures and policies to improve efficiency and effectiveness.
- Provide excellent communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.
Requirements
- A good Bachelor's degree and preferably a Master's degree.
- Not less than 5 years' experience in administration/information management, overseas study or work experience is a plus.
- Excellent communication skills in both English and Chinese (including Putonghua).
- Possesses specialized/professional skills and attributes to perform specialized duties, such as IT proficiency in MS Office and database management.
- Meticulous attention to details, good analytical and problem-solving skills.
- The ability to multi-task and work independently without close supervision.
- Good organizational skills and strong interpersonal skills, with a strong sense of ownership and the ability to work under pressure.
- A self-starter with a positive attitude.
- A good team player who can collaborate with different internal and external stakeholders of the University.
What We Offer
The appointment will be made on a fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.
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