Office Coordinator

1 maand geleden

Rijswijk, Zuid-Holland, Nederland Copeland Voltijd
Job Title: Office Assistant

As a key member of our team, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to provide exceptional support to our staff and visitors, ensuring that our office runs efficiently and effectively.

Key Responsibilities:
  • Manage the main switchboard for our Rijswijk and Breda locations, maintaining an up-to-date calling list.
  • Handle mail, packages, and administrative tasks, including hotel and taxi reservations.
  • Be responsible for the Coffee Corner and ensure office supplies, flowers, and other orders are fulfilled.
  • Coordinate guest and employee badges, as well as parking lot access.
  • Plan and coordinate meetings, including scheduling meeting rooms, handling logistics, and assisting with internal and international meetings.
  • Handle pool cars and rental car orders in collaboration with I-procurement.
  • Assist with visa-related matters, including requests, invitation letters, and guarantee letters.
  • Collaborate with the Office Manager on personnel events and other office-related tasks.
  • Post content on Intranet & Narrowcasting and lead office-related communications, including mailbox administration.
  • Work closely with different departments (Catering, Facility, Marketing) on tasks like meeting arrangements, security, and gift distribution.
Requirements:
  • Verbal and written communication skills proficient in Dutch and English.
  • Secretary degree (MBO-level) or equivalent level in a related field.
  • Computer Literate with MS Office (Word, Outlook, and Teams).
Preferred Qualifications:
  • Verbal and written communication skills proficient in French.
  • Proven experience in a customer-facing job, office assistant, or equivalent position is a plus.
What We Offer:

We understand the importance of work-life balance and are dedicated to supporting our employees' personal and professional needs. From competitive benefits plans and comprehensive medical care to equitable opportunities for growth and development, we strive to build a workplace that is encouraging and exciting.

Depending on location, our flexible work-from-home policy allows you to make the best of your time, combining quiet home office days with collaborative experiences in the office to personalize your work-life mix.

Moreover, our global volunteer employee resource groups will empower you to connect with peers who share the same interests, promote diversity and inclusion, and positively contribute to communities around us.

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