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Office Coordinator

1 maand geleden

Rijswijk, Zuid-Holland, Nederland emerson Voltijd

As an Office Assistant, you will be responsible for providing administrative support to the Office Manager and other staff members. Your duties will include operating as a host(ess) for visitors, handling the main switchboard, and providing front office and office support duties as required.

Key Responsibilities:

  • Handle the main switchboard for Rijswijk and Breda locations, including keeping the calling list updated.
  • Handle mail, packages, and administrative tasks such as hotel and taxi reservations.
  • Be responsible for the Coffee Corner and ensure office supplies, flowers, and other orders are led.
  • Coordinate guest and employee badges (short-term entry badges, employee access badges) and run parking lot access.
  • Plan and coordinate meetings, including scheduling meeting rooms, handling logistics, and assisting with internal and international meetings.
  • Handle pool cars and rental car orders in collaboration with I-procurement.
  • Handle visa-related matters, including requests, invitation letters, and guarantee letters.
  • Collaborate with the Office Manager on personnel events and other office-related tasks.
  • Post content on Intranet & Narrowcasting and lead office-related communications, including mailbox administration.
  • Work closely with different departments (Catering, Facility, Marketing) on tasks like meeting arrangements, security, and gift distribution.

Requirements:

  • Verbal and written communication skills proficient in Dutch and English
  • Secretary degree (MBO-4 level) or equivalent level in related field
  • Computer Literate with MS Office (Word, Outlook and Teams)

Preferred Qualifications:

  • Verbal and written communication skills proficient in French
  • Proven experience in a customer facing job, office assistant or equivalent position is a plus

Our Offer:

We understand the importance of work-life balance and are dedicated to supporting our employees' personal and professional needs. From competitive benefits plans and comprehensive medical care to equitable opportunities for growth and development, we strive to build a workplace that is encouraging and exciting.

Depending on location, our flexible work from home policy allows you to make the best of your time, by combining quiet home office days with collaborative experiences in the office so that you can personalize your work-life mix.

Moreover, our global volunteer employee resource groups will empower you to connect with peers that share the same interest, promote diversity and inclusion, and positively contribute to communities around us.