Administrative Coordinator

5 dagen geleden

Rijswijk, Zuid-Holland, Nederland emerson Voltijd

As a key member of the Emerson team, you will serve as the first point of contact for visitors and staff, providing exceptional support in a fast-paced office environment.

Main Responsibilities:

  • Manage the main switchboard for Rijswijk and Breda locations, ensuring timely updates to the calling list.
  • Handle mail, packages, and administrative tasks, including hotel and taxi reservations, with a focus on efficiency and attention to detail.
  • Oversee the Coffee Corner, ensuring office supplies, flowers, and other orders are met, and maintain a welcoming atmosphere.
  • Coordinate guest and employee badges, as well as parking lot access, to ensure a secure and accessible environment.
  • Plan and coordinate meetings, including scheduling meeting rooms, handling logistics, and assisting with internal and international meetings.
  • Collaborate with I-procurement to handle pool cars and rental car orders, and assist with visa-related matters, including requests, invitation letters, and guarantee letters.
  • Support the Office Manager in personnel events and other office-related tasks, promoting a positive and inclusive work environment.
  • Post content on Intranet & Narrowcasting, lead office-related communications, and manage mailbox administration, ensuring effective communication across the organization.
  • Work closely with various departments, including Catering, Facility, and Marketing, to coordinate tasks like meeting arrangements, security, and gift distribution.

Requirements:

  • Proficient verbal and written communication skills in Dutch and English.
  • Secretary degree (MBO-4 level) or equivalent level in a related field.
  • Computer literacy with MS Office (Word, Outlook, and Teams).

Preferred Qualifications:

  • Verbal and written communication skills proficient in French.
  • Proven experience in a customer-facing job, office assistant, or equivalent position is a plus.

About Emerson:

We prioritize work-life balance and offer a comprehensive benefits package, including medical care, opportunities for growth and development, and a flexible work-from-home policy to support your personal and professional needs.

Join our global volunteer employee resource groups to connect with peers who share your interests, promote diversity and inclusion, and contribute positively to our communities.

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