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Office and Administrative Support Manager
2 maanden geleden
We are seeking a highly organized and proactive professional to join our team as a Management Assistant/Office Manager. This role requires excellent organisational skills, attention to detail, and the ability to handle multiple tasks efficiently.
Key Responsibilities:- Assist the BU Director Sea Logistics and Finance Director with daily administrative tasks and scheduling.
- Maintain and manage executive calendars, prioritising and resolving scheduling conflicts.
- Coordinate and ensure execution of office management tasks (such as facility management, IT hardware, maintenance, waste management, etc) together with the responsible internal and external partners in order to maintain high standards in office look & feel.
- Coordinate and book travel, accommodation, and transportation for executives.
- Organize and schedule meetings and company events, ensuring all necessary materials and arrangements are in place.
- Set-up and follow-up of action trackers.
- Support executives with report preparation, correspondence, and other administrative duties as needed.
- Bring innovative ideas to improve administrative processes and overall office efficiency.
- 3-6 years of experience in a similar administrative or management assistant role.
- Excellent communication and interpersonal skills.
- Fluent in English and Dutch language.
- Strong organisational and time-management skills, with the ability to multitask effectively.
- Proficiency in office software (., Microsoft Office Suite, Google Workspace).
- Proven ability to work independently and as part of a team.
- Detail-oriented with a high level of accuracy in all tasks.
- Innovative mindset with the ability to suggest and implement improvements.
- Experience in coordinating travel and managing executive schedules.
- Access to professional development opportunities and international exposure in team-based surroundings.
- Contributory Kuehne+Nagel pension plan.
- Learning & development offering.
- 27,5 holidays per year.
- Flexible working hours.
- Working from home.
- Discount on collective health insurance at CZ.
