Administrative Support Specialist
6 dagen geleden
About the Role:
We are seeking a highly organized and proactive professional to support our management team in Rotterdam. As a Management Assistant/Office Manager, you will play a pivotal role in ensuring the smooth operation of our management team.
Key Responsibilities:
Assist the BU Director Sea Logistics and Finance Director with daily administrative tasks and scheduling.
Maintain and manage executive calendars, prioritizing and resolving scheduling conflicts.
Coordinate and ensure execution of office management tasks, such as facility management, IT hardware, maintenance, waste management, etc.
Coordinate and book travel, accommodation, and transportation for executives.
Organize and schedule meetings and company events, ensuring all necessary materials and arrangements are in place.
Set-up and follow-up of action trackers.
Support executives with report preparation, correspondence, and other administrative duties as needed.
Requirements:
3-6 years of experience in a similar administrative or management assistant role.
Excellent communication and interpersonal skills.
Fluent in English and Dutch language.
Strong organizational and time-management skills, with the ability to multitask effectively.
Proficiency in office software, including Microsoft Office Suite and Google Workspace.
Proven ability to work independently and as part of a team.
Detail-oriented with a high level of accuracy in all tasks.
Innovative mindset with the ability to suggest and implement improvements.
What We Offer:
Access to professional development opportunities and international exposure in team-based surroundings.
Contributory Kuehne+Nagel pension plan.
Learning & development offering.
27.5 holidays per year.
Flexible working hours.
Working from home.
Discount on collective health insurance at CZ.
Selection Process:
Temporary contract for one year with the intention to extend for an indefinite period.
Declaration of Good Conduct (VOG) is part of the selection process.
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