Administrative Support Specialist

2 maanden geleden


Rotterdam, Zuid-Holland, Nederland CS GROUP Voltijd

Job Summary

CS GROUP is seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our team. As an Administrative Support Specialist, you will be responsible for providing administrative assistance to our organizational entities and projects.

Key Responsibilities

  • Provide day-to-day support to team members regarding business operations, travel arrangements, and leave management.
  • Manage incoming correspondence and documentation, and distribute outgoing correspondence and documentation.
  • Provide logistic support to the team, including ordering office supplies and maintaining stationery.
  • Book rooms and resources for meetings and events.
  • Administer and handle shipment of goods and express mail.
  • Maintain documents libraries, including change logs, distribution lists, and issue information notes.
  • Participate in the organization of events, such as workshops and conferences.

Additional Responsibilities

  • Support the Project Review Process.
  • Support visitor service, including access control and preparing visa applications.
  • Manage ESA site administration, including updating and distributing the site telephone list.
  • Participate in the preparation and publication of internal and external documents.
  • Collect and extract data from various corporate applications and internal sources.

Requirements

  • Fluency in English is mandatory; knowledge of another European language is an advantage.
  • Highly proficient with modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.


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