Administrative Support Specialist
1 maand geleden
Job Title: Secretary/Administrative Assistant
Job Summary:
CS GROUP is seeking a highly skilled and organized Secretary/Administrative Assistant to provide exceptional support to our ESA organisational entities and Projects. As a key member of our team, you will be responsible for providing administrative assistance, managing correspondence, and coordinating various tasks to ensure the smooth operation of our business.
Key Responsibilities:
- Provide day-to-day support to Unit personnel, including business travel arrangements, leave management, and coordination of training.
- Manage incoming correspondence and documentation, and distribute outgoing correspondence and documentation.
- Provide various logistic support to the Unit, including arrivals and departures of personnel, ordering office supplies, and maintaining stationery.
- Coordinate room and resources bookings for meetings and events.
- Administer and handle shipment of goods and express mail.
- Manage documentation, distribution, and registration of mail and documents.
- Organize agendas and meetings, and maintain documents libraries for the Unit.
- Participate in the organisation of events, such as workshops and conferences.
Additional Responsibilities:
- Support the Project Review Process.
- Support visitor service, including access control, visa applications, and distribution of information material.
- Manage ESA site administration, including updating site schedules and telephone lists.
- Participate in the preparation and publication of internal and external documents.
- Collect and extract data from various Corporate applications and internal sources.
Requirements:
- Fluency in English is mandatory; knowledge of another European language is an advantage.
- For site-specific functions, fluent knowledge of the local national language is also required.
- Highly proficient with modern electronics office automation tools, particularly Microsoft Office suite and electronic mailing.
- Familiarity with ESA working environment in a similar position is a distinct advantage.
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