Documentation Specialist

4 weken geleden

Hoogvliet, Zuid-Holland, Nederland BDP International Voltijd
Job Description

As a key member of our team at BDP International, you will be responsible for collecting, creating, and controlling all necessary documents for worldwide export shipments.

Key Responsibilities:
  • Ensure that all documentation is completed accurately, professionally, and error-free, with all current information in proper order and within corporate standards for timelines.
  • Close all files within four working days from action date, ensuring compliance to all customer requirements, consignee letter of transmittal standard instructions, letter of credit requirements, and/or order-specific instructions.
  • Complete final inspection for accuracy of all bills of lading received for closing.
  • Ensure that documents are distributed to all necessary parties within four working days from action date.
  • Ensure billings of all closed shipments are billed within four working days from action.
  • Prepare and double-check BDP invoices, ensuring that all charges are correct.
  • Participate in cross-training and learn the processes of other members of the facility so that you are able to cover their responsibilities in case of illness, vacation, or during times of peak workload.
  • Ensure you understand and adhere to all customer requirements and operating standards.
  • Document, maintain, and update work processes/procedures as they relate to each customer account.
  • Notify team coordinator if needed information is not being provided in time.
  • Regular communication with operations and RSC/GSC personnel on obstacles preventing timely bill and close.
Requirements:
  • Knowledge of transport-related documents and terms.
  • General knowledge of export procedures.
  • Knowledge of letters of credit is an advantage.
  • Firm knowledge of English.
  • Good communication skills, both oral and written.
  • Initiative and strong sense for organization in order to meet customer requirements.
  • Good administrative skills and computer literacy.
  • Stress-resistant.
  • Team player, but also able to work independently.
  • Able to work with different cultures.
  • Troubleshooting.

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