Executive/Management Assistant

2 weken geleden

Amersfoort, Utrecht, Nederland Gibson Inc Voltijd € 35.000 - € 60.000 per jaar

Job Summary

We are seeking an organized, proactive, and dynamic Executive/Management Assistant to provide comprehensive support to our Managing Director and our Management Team in the Netherlands. This is a full-time position that combines traditional secretarial duties with a key role in ensuring the smooth running of our office environment and team operations and act as a backup for our facility responsibilities.

We offer a flexible, full-time schedule in a collaborative and supportive team environment. If you are a highly organized individual who thrives on making things happen, we would love to hear from you.

Essential Functions

Main duties

  • Executive Support: Serve as the primary point of contact and administrative support for the Managing Director. Manage complex calendars, schedule meetings, and handle travel arrangements, including flights, hotels, and ground transportation.
  • Administrative & Meeting Management: Take detailed notes and create minutes during management meetings. Prepare agendas, presentations, and reports as needed. Maintain a structured and organized digital filing system for the team and manage and produce expense reports for executives in a timely manner.
  • Operational Support: Coordinate and manage logistical tasks for the Management Team. This includes arranging off-site meetings, booking and organizing lunches and dinners, and planning and executing company social events, including parties and celebrations.

Other Duties

  • Provide backup support for facility-related responsibilities.
  • Perform other tasks as required within the scope of expertise.

Required Skills/Abilities

Skills and Competencies

  • Exceptional written/verbal communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external partners.
  • Effectively exhibit strong attention to detail and problem-solving skills.
  • Proven experience as a Personal Assistant, Secretary, or in a similar administrative support role.
  • Ability to handle confidential information sensitively in a highly professional manner.
  • A positive, can-do attitude and the ability to multitask in a fast-paced environment.
  • Authorized to work in the Netherlands.

Education and Experience

  • Proven experience in senior level executive support.
  • Experience in prioritizing work, creative thinking and multi-tasking.
  • Experienced/Proficient in Microsoft Word, Power Point, Excel, and Outlook.
  • Fluency in English (Dutch is a plus).

Travel Requirements

Some occasional business travel.

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