Project Procurement Manager

Project Procurement Manager

This is NewCold
NewCold is service provider in cold chain logistics with a focus on the development and operation of large, highly automated cold stores. NewCold strives to be crucial in the cold chain of leading food companies, by offering advanced logistic services worldwide. We use latest technology that empowers our people, to handle food responsibly and guarantee food safety in a sustainable way. We challenge the industry, believe in long-term partnerships, and deliver solid investment opportunities that enable next generation logistic solutions.

NewCold is one of the fastest growing companies in cold chain logistics. We are expanding our teams to support this growth. More information on NewCold can be found on and our social media.

About the vacancy:

We are seeking a highly skilled and proactive Project Procurement Manager to manage procurement activities across multiple complex projects. This role is critical in ensuring procurement strategies align with project goals, timelines, and budgets while maintaining compliance and maximizing value. The ideal candidate will serve as the key procurement interface within project teams, driving supplier performance, risk mitigation, and seamless coordination across stakeholders.

What will you do?

Project Procurement Leadership:

• Lead procurement efforts across multiple simultaneous projects, ensuring consistency, compliance, and value delivery.
• Act as the primary procurement liaison within project teams, collaborating with Project Directors, Technical Leads, and Category Managers.
• Develop the Project Procurement Plan (PPP) based on the Project Procurement Strategy, that has been set by the Category Managers.

• Manage the procurement activities in line with the Project Procurement Strategy (PPS) and the Project Procurement Plan (PPP):

• Manage that all Non-Disclosure Agreements (NDA's) are signed

• Collect information (e.g. statement of work, schedule, annexes) for the Request for Proposal (RFP)

• Manage issuance of the RFX (RFI/RFP/RFQ) via the NewCold Document Management System (AutoDesk Construction Cloud).

• Ensure that Proposals are issued in time and notify the stakeholders.

• Facilitate the bid clarification meetings with the relevant stakeholders (technical and commercial)

• Cooperate with Category Manager

• Manage and expedite the inputs from the stakeholders to develop the contracts (e.g. project related Annexes, technical related Annexes, insurance Annexes, etc.).

• Organize and lead regular procurement meetings to track progress, identify risks, and drive action plans.

Tendering & Contracting:

• Manage end-to-end tendering processes including RFQ preparation, bid evaluation.
• Align contractor selection with the project team and the category manager, following the category strategy, ensuring overall company interests are followed.
• Support Category Manager with the contract negotiations and contract execution.
• Ensure all contracts and purchase orders reflect key terms from the Main Contract and are legally robust and auditable.
• Manage the collection of insurance certificates from the selected Contractors, with support of the Insurance department.
• Manage the collection of bank guarantees from the selected Contractors, with support of the Project Controls department.

Supplier & Stakeholder Management:

• Monitor supplier performance against KPIs such as quality, schedule adherence, and responsiveness.
• Escalate issues and support corrective actions in collaboration with project and category teams.
• Ensure alignment and communication across cross-functional and cross-project sourcing efforts.

Risk Mitigation & Claims:

• Identify procurement-related risks and develop mitigation strategies.
• Guide the escalation process related to contractors.
• Support claim management processes for delays, non-conformities, or disputes.
• Maintain comprehensive procurement documentation in line with project filing protocols.

Reporting & Transparency

• Provide visibility into procurement performance and issues to project and central procurement teams.
• Facilitate accurate forecasting and demand planning to ensure supplier capacity and lead time compliance

Who are we looking for?

We are looking for a procurement professional with a great sense of interpersonal skills and a "think yes" mentality. As part of the NewCold community you are able to build strong relationships with internal and external stakeholders and play an active role in the further development of the procurement function within the NewCold organization.

• Bachelor or Master Degree in Supply Chain Management, Business Administration, Economics, Engineering, or equivalent.
• Relevant experience in Project Procurement Management, preferably in engineering, equipment and construction sector.
• Strong knowledge of contract law, tendering processes, and supplier management.
• Excellent negotiation, communication, and stakeholder engagement skills.
• Proven experience in working in an international project organization.
• Certified or actively seeking certification in CIPS/NEVI or equivalent.
• Familiarity with project management methodologies (e.g., PMI, PRINCE2)
• Highly proficient in English, any other European language is a plus

Are you up for the job?
If you are interested in this vacancy and would like to apply, please make sure that you leave your CV in English. Suitable candidates will be invited for a first interview with the hiring manager. A second interview will follow with a wider group of NewCold team members.

Why would you want to work for NewCold?
With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.

Can we welcome you on board as our new Project Procurement Manager and help continue our successful growth?