Principal Assistant

4 dagen geleden

Den Haag, Zuid-Holland, Nederland GardPass Consulting & Space Voltijd

Start date: April 2026

Clearance: NATO Secret or equivalent

Location: The Hague, Netherlands

(50% on-site)

Requirements:

  • Sound knowledge and experience in the use of Microsoft office automation package
  • Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
  • Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff

Desirable:

  • Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now);

Duties:

  • Makes sure that support services are delivered effectively across portfolios and projects
  • Applies and recommends appropriate control solutions for planning, scheduling and tracking project activities
  • Configures and maintains project management tools, and provides clear guidance on related procedures, processes and techniques
  • Offers basic advice and clarification on the development of individual project proposals. HSMO Tasks
  • Assists to maintain information registers and makes sure data is kept up to date
  • Supports users in locating, saving and organizing information in line with established guidance
  • Escalates any concerns or issues with information handling to senior team members
  • Assists with straightforward data-quality activities, such as correcting file names or updating metadata. Resource Management
  • Assists in the effective planning, coordination and control of project resources
  • Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met. Business administration
  • Assists the team or manager in gathering and providing the information needed to support ongoing team processes
  • Helps to plan and prepare for meetings
  • Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity
  • Liaises and coordinates activities across functions
  • Updates and maintains office policies and procedures. Additional duties for this post: Customer-facing duties
  • Providing information about the organisation's services, facilities, or procedures. Administrative and coordination duties
  • Scheduling and confirming appointments, meetings, or reservations
  • Organising, updating, and maintaining files, records, and basic databases or spreadsheets
  • Preparing and internally coordinating Statements of Work (SOW), for release to agency customers

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