C004540 Principal Assistant

3 dagen geleden

Den Haag, Zuid-Holland, Nederland EMW, Inc. Voltijd

Deadline Date: Wednesday 7 January 2026

Requirement: Principal Assistant (Project Support and HSMO)

Location: The Hague, NL

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 1672

Required Start Date: 9 February 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Portfolio, programme and project support

  •  Makes sure that support services are delivered effectively across portfolios and projects.
  • Applies and recommends appropriate control solutions for planning, scheduling and tracking project activities.
  • Configures and maintains project management tools, and provides clear guidance on related procedures, processes and techniques.
  • Offers basic advice and clarification on the development of individual project proposals.

HSMO Tasks

  • Assists to maintain information registers and makes sure data is kept up to date.
  • Supports users in locating, saving and organizing information in line with established guidance.
  • Escalates any concerns or issues with information handling to senior team members.
  • Assists with straightforward data-quality activities, such as correcting file names or updating metadata.

Resource Management

  • Assists in the effective planning, coordination and control of project resources.
  • Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met.

Business administration

  • Assists the team or manager in gathering and providing the information needed to support ongoing team processes.
  • Helps to plan and prepare for meetings.
  • Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
  • Liaises and coordinates activities across functions.
  • Updates and maintains office policies and procedures.

Additional duties for this post:

Customer-facing duties:

  • Providing information about the organisation's services, facilities, or procedures.

Administrative and coordination duties:

  • Scheduling and confirming appointments, meetings, or reservations.
  • Organising, updating, and maintaining files, records, and basic databases or spreadsheets.
  • Preparing and internally coordinating Statements of Work (SOW), for release to agency customers.
  • Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc.
  • Preparing and maintaining project plans (including service now activities)
  • Assisting in resource allocations;
  • Create, maintain and administer project plans, as needed, on behalf of Project Managers;
  • Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
  • Monitoring project performance, and approving time from resources;
  • Maintain project portals and document libraries;
  • Report on project status;
  • Performs other duties as may be required.

Skill, Knowledge & Experience:

  • The candidate must have a currently active NATO SECRET security clearance
  • Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience.
  • Sound knowledge and experience in the use of Microsoft office automation package
  • Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
  • Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
  • Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff

Desirable Experience:

  • Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now);

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