-Internal- Research Assistant/Secretarial Support

2 maanden geleden

Amsterdam, Nederland Universiteit van Amsterdam Voltijd

What are you going to do

As an assistant to Professor Gupta you will be the linchpin, providing comprehensive support that goes beyond the ordinary. Your responsibilities will encompass academic support, schedule management, communication liaison, administrative tasks, public relations and technology assistance – a role designed to ensure the smooth functioning of all aspects of the professor's academic work. About 70% of the time is for general administrative tasks and about 30% for administrative research support.

You will/tasks:

Public relations (PR) and Communication :

Help write and submit press releases; policy briefs and advocacy letters

Manage contacts with journalists, NGOs and others, and respond to letters from the public

Serve as a primary point of contact for students, PhDs handling inquiries, and providing information on behalf of the professor

Communicate effectively with colleagues, university staff, and external partners to facilitate seamless collaboration

Schedule and Calendar Management:

Coordinate the professor's calendar, schedule appointments and meetings, and ensure timely completion of tasks

Coordinate travel arrangements, accommodations and logistics for academic conferences and events, national and international

Ensure project management in line with project deliverables, finance and timetables.

Structuring Work, Agenda, and Emails:

Implement organisational systems to add structure to the professor's work, ensuring clarity and efficiency in task execution

Develop and maintain a well-structured agenda, helping the professor stay focused on key priorities and deadlines

Assist in structuring and organising emails, categorising and prioritising messages for effective communication and follow-up

Manage and respond to emails, ensuring prompt and professional correspondence

Maintain website

Administrative Tasks:

Prepare and format documents, presentations, and reports, maintaining a high level of accuracy and professionalism

Assist in organising and maintaining files, records, and databases related to the professor's academic work

Handle routine administrative duties, such as photocopying, filing, and managing office supplies

Take ownership of more complex administrative tasks, such as grant proposal preparation, manuscript submissions, and regulatory compliance documentation.

Supporting the hiring of staff

Manage Canvas, the online course management system that supports online learning and teaching

Confidentiality and Data Management:

Handle confidential information with the utmost discretion, maintaining the privacy and security of sensitive data

Manage student records, grades, and research data with precision and attention to detail

Technology Assistance:

Demonstrate proficiency in using office software, virtual collaboration tools

Provide technical support during virtual and in-person classes, ensuring a smooth learning experience

Administrative research support:

Submit papers to academic journals

Find relevant academic literature; summarise some papers

Do references for academic papers

Collect essays on a global Constitution, put in data base and manage the content.

What do you have to offer

The successful candidate demonstrates flexibility and proactivity, readily adapting to changing circumstances and proactively addressing challenges as they arise. They exhibit strong time management skills, efficiently prioritising tasks to meet deadlines and maintain productivity even in a fast-paced environment. Their ability to swiftly assess situations and allocate resources effectively ensures smooth operations and optimal outcomes.

Education and experience

Bachelor’s or master’s degree or equivalent experience in a relevant field.

Some relevant working experience in the relevant area.

Proficient in Microsoft Office suite and other relevant software applications.

Strong attention to detail and organisational abilities.

Desirable skills

Excellent communication and interpersonal skills.

Language requirements: Proficiency in English and Dutch.

Organisational skills: Ability to organise meetings/projects, time management, managing/monitoring the expenditure and progress on projects and PhD/master students.

Communication skills: Ability to respond to, and manage and prioritise emails, invitations and public relation management.

Administrative Skills: Ability to manage projects, in terms of ensuring deadlines are prioritised and met. Ability to undertake document formatting, prepare PowerPoints, and possibly make figures and diagrams.

Research skills and support: Ability to conduct quick research, find relevant academic articles, do referencing, uploading articles to academic journals, do database management.

What can we offer you

Ready to embrace a role where your versatility shines? If you're eager to play a vital role in the academic journey and provide all-round support, we invite you to apply for this exciting opportunity.

The position concerns temporary employment of 22 hours to 30 hours (3 to 4 days) per week for a maximum term of 4 years – the initial employment is for one year. Following a positive assessment and barring altered circumstances. We will put together a curriculum which will also include the opportunity to attend training courses and both national and international events.

Depending on your experience, the minimum salary is €3. and the maximum salary is €4. gross per month based on a 38-hour working week, in keeping with salary scale 8, as per the Collective Labour Agreement of Dutch Universities.

We additionally offer an extensive package of secondary benefits, including 8% holiday allowance and a year-end bonus of 8.3%.

What else do we offer

Besides the salary and a vibrant and challenging environment at the University of Amsterdam we offer you multiple benefits:

An enthusiastic and warm team that is open to new colleagues;

holiday hours per year (based on fulltime employment);

the possibility to set up a workplace at home;

an inspiring academic and international working environment in the heart of Amsterdam;

exposure to diverse research projects and collaborations;

the UvA offers excellent possibilities for further professional development and education;

inclusive and supportive work culture.

Are you curious to read more about our extensive package of secondary employment benefits, take a look here.

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