Assistant Controller

1 maand geleden

Noordwijk, Nederland Serco Europe Voltijd

Job Introduction
Serco has made significant contributions at ESA's European Space Research and Technology Centre (ESTEC) in the Netherlands, supporting a wide range of space missions and projects. Serco has provided essential engineering, technical, scientific and management services, playing a key role in operational support for missions. Serco's expertise in spacecraft management, ground systems and data processing has earned them recognition, including 'Best in Domain' awards from ESA. Their long-standing partnership with ESA reflects their commitment to excellence and innovation in the space sector.

On behalf of our client, the European Space Agency, we are looking for several Financial and Business Management Assistant Controllers to support the Business Control and Management Support Group of the Directorate of Human and Robotic Exploration (HRE). at the esteemed ESA-ESTEC site, in the Netherlands. The service is expected to be on-site in ESTEC, collocated with the project teams and providing remote support to EAC or ECSAT with travels/missions as required.

The service will assist the project teams from the study phase, to implementation of the projects up to the end of the to the end of in-flight commissioning

Main Responsibilities
As an Assistant Controller** **you will concentrate your activities on the following:
**Procurement Implementation Tasks**
- Provide support and assistance for project control aspects of the procurement process and related tasks
- Ensure common, harmonised, approved processes, are followed for implementation of procurement actions in the related systems
- Coordinate and update all procurement activities in the related systems, providing the overall oversight and pro-active follow up to clarifications, issues, requests for information, approval workflow and providing consolidated activity logs, status, and statistics for all actions
- Create and implement Purchase Order, Work Orders, Contract and CCN objects in the related systems and following up on approval flow
- Implement RFXs & Shopping Carts in ESA-p after verification of the proper information and documentation provided
- Support inputs clarifications and follow up on actions and status of Purchase Orders created by Purchase Office
- Handle low-value purchase orders and reimbursement requests related to project expenses
- Implement contracts in ESA-p based on the agreed Milestone Payment Plan (MPP) and Advance Payment table when required
- Collect geo-return information and perform approved updates in corporate systems
- Create and process Goods Receipt Notes (GRNs) in ESA-p clarifying any ambiguities or issues and follow up on approval flow.
- Handle the approval process in line with audit requirements, ensuring the audit trail is prepared.
- Create and process invoices in ESA-p, clarifying any ambiguities or issues and follow up on approval flow
- Collect and update the ESA-estimating dates for payment milestones in the related systems (IPCDB and SAP)
- Verify the procurement action changes in HRE planning (e.g. IPCDB) are within the CAC/cost plans
- Implement approved accruals in the related systems in close coordination and approval with the Project Controllers
- Support contract close-out activities in the ESA corporate and HRE related systems and handle the nominal operational and analytical processes required to close contracts
- Produce and maintain procurement process implementation documentation and guidelines
- support the review of Contract / Work Order financial annexes / PSS forms for accuracy and correctness before ESA-p implementation in close coordination with Project or Business Control

**Planning and Project Support tasks**
- Ensure there is a well-co-ordinated service interface with HRE-P for the efficient financial and project control processes and related tasks in planning, procurement, cost, commitment, cash and expenditure management and reporting;
- Support preparation of detailed and accurate budgets, forecasts, and financial reports for the HRE Directorate;
- Maintain the budget implementation plan for projects;
- Support programme and project contingency planning and updates in the related databases;
- Support the multi-year planning exercise and InteriM/Financial closure exercise by making data collection, data verification and validation exercises, performing updates & corrections, and providing tailored and ad hoc data analysis and reporting;
- Support the Quarterly Cost Report exercise including identification and analysis of variances in the financial data and the implementation of approved corrections;
- Provide cost, fund commitment and cash disbursement reports at the required level of granularity;
- Collect and consolidate programme and project KPI data and information, performing the update of IT systems for KPI tracking and reporting;
- Support the creation, implementation, update and reporting of all project CACs in the HRE planning and control database;
- Support data cons

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