Administrative Assistant

Job Introduction

We are seeking an **Administrative Assistant**to work on our Customers Site (ESA-ESTEC) in the Netherlands. You will support the Business Unit Controlling Office and the Project Management Support Offices in the Directorate of Earth Observation Programmes (D/EOP). The overall goal of the service is to perform an overall support service to the Business Unit Controlling Office and the project management support offices, consisting of CADM support, administration and documentation, project control administration and schedule support.
- Please note that this is a full-time position with a one-year fixed-term contract._

Main Responsibilities
As **Administrative Assistant**you will concentrate your activities on the following:

- Organise calendars for project teams.
- Organise internal and external meetings and reviews including room and resource booking.
- Prepare documentation and briefings for meetings.
- Support the procurement of promotional items.
- Support incoming phone calls and information requests.
- Prepare and organise the travel requirements and mission claims for EOP Project Teams.
- Assist in the arrival/departure process.
- Prepare minutes of internal meetings and maintain relevant action item lists.
- Assist in preparation of reports.
- Prepare and maintain the internal and external information tools (e.g. SharePoint, web pages, etc.) for internal and external communications at programme and project level, including writing and editing of web pages, letters, etc.

**_ Do you think you are the person we are looking for? See below what experience or knowledge you should bring_**:

- Vocational Degree or equivalent.
- At least 2 years of relevant experience.
- Strong knowledge of Microsoft365 and Teams.
- A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is welcomed.
- Knowledge of SAP can be considered as an asset.
- Excellent interpersonal skills are needed, together with a high degree organizational and communication abilities.
- Comfortable with working in a diverse and multinational team environment.
- Ability to work independently and establish good working relations with relevant actors in ESA and Industry.
- Proficient in the English language, both written and spoken.
- Knowledge of another EU member state language is an asset.

About The Company
**Why should you join Serco ?**

At Serco not only is the nature of the work we do important, everyone has an important role to play.

Meaningful and vital work - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.

A world of opportunity - You’ll be wholeheartedly supported with development and career progression

Great people - You’ll become an integral member of a well-defined and supportive team who believe passionately in the value of our work. We are a company passionate about diversity and inclusion.

**About Serco**

Serco Europe has operated in the Netherlands and Spain over the past 30 years, mainly in the field of Space. Serco Netherlands and Spain have a long history of partnership and trust with the European Space Agency (ESA).

In both countries, Serco is proud to deliver the highest calibre of people and services at ESTEC (ESA’s technology and engineering hub) and ESAC (ESA’s Astronomy and Science centre).

At the heart of its business, Serco Netherlands and Spain source, train, care and support employees, enabling them to better pursue their dreams of working in the Space industry in excelling in the delivery of essential public services.

**We are diverse and inclusive organisation**

At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It’s a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.

In the UK we are proud to be a Disability Confident Leader in the government’s scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.
- If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team_

**_Important:_**
- Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law._
- Applicants are reminded that they will be requested to produce such documentation during the recruitment process._
- Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization._

**_Data Protection:_**

Package Description
- What we offer if you join our amazing team:_
- _Competitive Salary_
- _Corporate Benefits Package_
- _Company events_
- Access to training