Ice Cream- Personal Assistant

2 dagen geleden

Rotterdam, Nederland Unilever Voltijd

**UNILEVER IS LOOKING FOR AN ICE CREAM - Personal Assistant**

Location: Amsterdam, The Netherlands

Full-time

Local conditions apply

**ABOUT UNILEVER**

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people - we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

We want our business to flourish, and we know that our success depends on others flourishing around us. That's why our purpose is to make sustainable living commonplace, and why sustainable, long-term growth is at the heart of our business model.

**ABOUT ICE CREAM: Life Tastes Better With Ice Cream**

Unilever Ice Cream is the largest global Ice Cream company in the world, with over 100 years of experience delivering a diverse range of indulgent, yet responsible, craft food experiences and treats delighting consumers. Committed to innovation, quality, and sustainability, we have 35 brands, including 3 billion Euro-plus brands (Magnum, Wall’s, Ben & Jerry’s), and a strong presence in over 60 countries, generating annual revenue of over $8 billion. All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win.

We turn the ordinary into the extraordinary by designing unique and innovative Ice Cream experiences that make life taste better, creating joyful experiences. In our Ice Cream business, we’re crafting the future through innovation and imaginative minds, creating unique products. We spark moments of happiness for people and within the communities where we operate. However, it is not as simple as it may seem. As Ice Cream makers we are serious about happiness. With warm hearts, we create the coolest products.

**KEY RESPONSIBILITIES**:

- Effective Diary Management: help the Ice Cream Chief Legal Officer (IC CLO) and Company Secretary become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the executive’s schedule goes smoothly, as well as pivoting and changing where needed.
- Event Management: Arrange conferences, workshops, and special events for the Ice Cream Legal Team including venues, travel, entertainment etc.
- Support CLO and Company Secretary in preparation and follow-up of their team meetings.
- Effective communication with external contacts at a senior level and organisations that involve the CLO and Company Secretary’s participation.
- Coordinate all aspects of meetings held on relevant sites (eg booking of rooms, catering).
- Prepare presentations as required.
- At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments.
- Ensure all approvals completed within time frames for expenses on all relevant systems.
- Working knowledge of all Unilever's policies and procedures.
- Paying invoices for relevant suppliers.
- Raise purchase orders as requested by the CLO and Company Secretary through Coupa and process relevant invoices.
- Ad-hoc jobs for leadership and assist other members of the department when the need arises.
- Organise CLO and Company Secretary’s domestic and international travel, accommodation and hire cars.

**Accountabilities**:

- Contributes to the effectiveness and efficiency of the work done by the CLO and Company Secretary by providing a high level of assistance and support in the diversified range of activities for them.- Facilitates the effective operation of the work environment by:

- relieving the CLO and Company Secretary of routine administrative tasks
- screening visitors
- maintaining records- Promotes efficient time management by:

- arranging appointments, meetings, conferences, travel, departmental annual leave, managing excess leave accruals, diaries, etc
- ensuring attendance of the CLO and Company Secretary at meetings on schedule with adequate preparation and information
- Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the CLO and Company Secretary, taking necessary follow-up action and preparing progress reports as required.
- Provides effective secretarial support by performing all general secretarial duties.

**WHAT YOU NEED TO SUCCEED**:

- This role requires proven experience and

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