-internal- Research Assistant/secretarial Support

7 dagen geleden

Amsterdam, Nederland Universiteit van Amsterdam Voltijd

Internal
- Research Assistant/Secretarial Support

**Faculteit/Dienst**:Faculteit der Maatschappij
- & Gedragswetenschappen**Opleidingsniveau**:HBO / Universiteit**Functie type**:Ondersteunend Beheer Personeel**Sluitingsdatum**:26 May 2024**Vacaturenummer**:12945- Are you an organised, detail-oriented person with an interest in the organisational side of academia? We have the perfect opportunity for you We are currently seeking a highly motivated and versatile individual to join our research group Governance and Inclusive Development (GID) as an assistant to Professor Joyeeta Gupta.- This is an invitation to be at the heart of academic excellence, contributing to the seamless functioning of the professor's daily activities. As an assistant, you will be a pivotal force in creating an environment that fosters learning, collaboration and the overall success of the multiple projects.**What are you going to do**
- As an assistant to Professor Gupta you will be the linchpin, providing comprehensive support that goes beyond the ordinary. Your responsibilities will encompass academic support, schedule management, communication liaison, administrative tasks, public relations and technology assistance - a role designed to ensure the smooth functioning of all aspects of the professor's academic work. About 70% of the time is for general administrative tasks and about 30% for administrative research support.- You will/tasks:- Public relations (PR) and Communication**:
Help write and submit press releases; policy briefs and advocacy letters
-Manage contacts with journalists, NGOs and others, and respond to letters from the public
-Serve as a primary point of contact for students, PhDs handling inquiries, and providing information on behalf of the professor
-Communicate effectively with colleagues, university staff, and external partners to facilitate seamless collaboration
Schedule and Calendar Management:Coordinate the professor's calendar, schedule appointments and meetings, and ensure timely completion of tasks
-Coordinate travel arrangements, accommodations and logistics for academic conferences and events, national and international
-Ensure project management in line with project deliverables, finance and timetables.
Implement organisational systems to add structure to the professor's work, ensuring clarity and efficiency in task execution
-Develop and maintain a well-structured agenda, helping the professor stay focused on key priorities and deadlines

-Maintain website
Administrative Tasks:Prepare and format documents, presentations, and reports, maintaining a high level of accuracy and professionalism
-Assist in organising and maintaining files, records, and databases related to the professor's academic work
-Handle routine administrative duties, such as photocopying, filing, and managing office supplies
-Take ownership of more complex administrative tasks, such as grant proposal preparation, manuscript submissions, and regulatory compliance documentation.
-Supporting the hiring of staff
-Manage Canvas, the online course management system that supports online learning and teaching
Confidentiality and Data Management:Handle confidential information with the utmost discretion, maintaining the privacy and security of sensitive data
-Manage student records, grades, and research data with precision and attention to detail
Technology Assistance:Demonstrate proficiency in using office software, virtual collaboration tools
-Provide technical support during virtual and in-person classes, ensuring a smooth learning experience
Administrative research support:Submit papers to academic journals
-Find relevant academic literature; summarise some papers
-Do references for academic papers
-Collect essays on a global Constitution, put in data base and manage the content.

**What do you have to offer**- Education and experience-
- Bachelor’s or master’s degree or equivalent experience in a relevant field.
- Some relevant working experience in the relevant area.
- Strong attention to detail and organisational abilities.- Desirable skills-
- Excellent communication and interpersonal skills.
- Language requirements: Proficiency in English and Dutch.
- Organisational skills: Ability to organise meetings/projects, time management, managing/monitoring the expenditure and progress on projects and PhD/master students.
- Administrative Skills: Ability to manage projects, in terms of ensuring deadlines are prioritised and met. Ability to undertake document formatting, prepare PowerPoints, and possibly make figures and diagrams.
- Research skills and support: Ability to conduct quick research, find relevant academic articles, do referencing, uploading articles to academic journals, do database management.

**What can we offer you**- The position concerns _temporary_ employment of 22 hours to 30 hours (3 to 4 days) per week for a maximum term of 4 years - the initial employment is for one year. Following a positiv

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