Clinical Education Operations Coordinator

3 maanden geleden

Amersfoort, Nederland Applied Medical Europe B.V. Voltijd

Overview:
**Job Description**:
Are you passionate about coordinating impactful events?

Do you thrive in a dynamic environment, posses a keen eye for detail and find satisfaction in completing administrative tasks?

Keep reading, we might have the opportunity you are looking for

At Applied Medical we believe that learning is a lifelong endeavor. This is why we maintain a long-standing commitment to clinical training and educational programs for the surgical community. Each year, thousands of surgeons and other healthcare professionals join our events globally, and participate in didactic and hands-on lab sessions, conferences, and symposia.

We are hiring a dependable Clinical Education Operations Coordinator that will strengthen our international team. In this role, you will be responsible for a variety of administrative tasks linked to compliance, internal event coordination and internal communication. You will assist with organizing and executing educational events held across Europe and online. Your meticulous planning and effective communication skills will drive the success of these events.

To excel in this role, you bring in excellent communication skills, attention to detail, and the ability to effectively plan, prioritize, follow-up and meet deadlines. You work closely with colleagues from different departments, including Compliance, Branding, Legal, Warehouse, European Sales and Finance.
- This role is based in our European Headquarters in Amersfoort (NL), and you may have the opportunity to travel occasionally to countries within Europe to provide on-site support during the events._

**Key Responsibilities**
- Manage and track course materials and documentation to ensure the event is set up for success, including forecasting and ordering the necessary items
- Work close with our transport teams to monitor shipments and trouble shoot any occurring issues
- Take a leading role in the management of document administration (payments, contracts, request forms etc.)
- Support the registration process for workshop attendees including sending out invitations, invoices, and course confirmations and logistics
- Process course fees, track and monitor logístical and faculty payments and travel reimbursements
- Assist with the coordination of event logistics, including venue selection, catering, audiovisual support, and materials shipment and distribution
- Build and maintain relationships with key stakeholders, including surgeons, industry experts, and healthcare organizations
- Ensure compliance with all national and local regulations including coordinating legal agreements with industry experts and healthcare organizations

**Requirements**:

- Post-secondary professional education
- At least 2 years of experience in event coordination or/and project management
Excellent communication skills in English, both written and spoken
- Good communication skills in another European language
- Organization and time management skills
- Ability to work independently and in a team environment
- Capable of multitasking and prioritizing deadlines and projects
- Proficient in using Microsoft Office, and especially Excel spreadsheets

We Offer:

- An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
- 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
- Optional hybrid/remote model, including home office equipment and a working from home allowance
- Commuting allowance of €0,23/km or an NS Business card subscription
- A wide variety of internal trainings and development possibilities and a tuition program for external trainings
- The opportunity to pro-actively work on your vitality and fitness
- State-of-the-art facilities, including green areas, in-house restaurant and gym
- Additional benefits, such as:

- Attractive pension scheme (your contribution at 4%, ours at 12%)
- €50 net monthly health insurance contribution
- Two (paid) days per year dedicated to volunteering activities
- Several fun company events and meaningful initiatives organized throughout the year

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.

If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and

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