Administrative and Facilities Coordinator
4 weken geleden
**About FareHarbor**
At FareHarbor, our mission is to make experiences better for everyone. Founded in 2013 in Hawaii and acquired by Booking Holdings in 2018, FareHarbor creates powerful tools that enable our clients (think boat rentals, museums, food tours, events and more) to operate and grow.
With over 20,000 clients across 90+ countries—we're the largest in our industry and shaping the future of travel, together.
Our team is an 'Ohana of 700+ people around the world. We're passionate about pioneering an industry, embracing challenges with open arms, and delivering value to the experiences industry.
**FareHarbor Core Values**:
- Think Client First
- We Are One 'Ohana
- Be Curious and Learn
- Own It.
- Act With Integrity
- Embrace the Challenge
**Why FareHarbor?**
Founding FareHarbor required unwavering passion. Turning a start-up into the world's leading and largest reservation software for tours, activities, and attractions required relentless dedication and vision. To date, we've helped over 20,000 global businesses operate successfully and are proud to have played a role in enabling business owners to live their dreams.
And since day one, we've known that our real success lies in our people—the Ohana.
With each new feature launched and new client onboarded, there is a team of incredible people behind the scenes who are full of dedication, passion, energy, and the will to succeed. We encourage everyone to bring their whole selves to work—to believe in their abilities, to freely express their creativity, and to contribute with their own uniqueness by wearing their true colors. We take care of one another and always prioritize health and wellbeing. We give our people the space and trust to learn, to try, to succeed, to collaborate, to think outside of the box, to make mistakes, and even to fail. And then we come together to try again.
From the minute you join, you have a voice. You find your space. You make an impact. We celebrate our victories, shout our successes, and are always eager to tackle new challenges. And we can't wait to see all that's to come.
**About the Role**
The Administrative and Facilities Coordinator will play a crucial role in ensuring smooth office operations by managing leadership team schedules, supporting event planning, and serving as the central point of contact for operational and facilities management tasks within FareHarbor's Amsterdam Office.
This role is crucial to ensuring that FareHarbor leaders are able to operate efficiently, have adequate support, and that the entire Amsterdam office has the resources it needs to meet our ambitious goals. It requires having the ability to work independently, while also being a team player who believes in proactively driving projects forward through collaboration. Effectively anticipating and responding to the needs of the leader(s) is a further core requirement. The Administrative and Facilities Coordinator is someone who is able to pick up critical tasks at short notice and execute them through successful completion.
**What you'll do here**:
**Administrative Support & Events**:
- Leadership Team (LT) Calendar Support: schedule requested meetings, help LT members prioritize/organize time based on business needs, in collaboration with the Leader/s and the CEO's Office;
- Manage end-to-end travel, logistics and visas, including booking travel, coordinating itineraries, completing expense claims, and other general assistance;
- Complete core administrative duties e.g. arranging signatures, expenses, official documents, handling correspondence;
- Contribute to operational improvements of the team and processes.
**Facilities**:
- Serve as the on-site single point of contact regarding all reception and office matters, this includes but is not limited to:
- Visitor registration and management
- Maintaining a clean and organized office aligned with the team's goals and needs
- Regular inspection for health & safety issues, quality of handyman works, supplies, and general housekeeping standards.
- Following up on office/facilities queries
- Manage contractors to ensure effective running of the office;
- Build a positive rapport with colleagues to be able to take ownership in creating a can-do business atmosphere that our colleagues want to be part of;
- Ensure emergency response procedures are kept up to date and frequently tested;
- Manage day-to-day requests from the Amsterdam team;
- Distribute and manage incoming and outgoing mail for business and employee's private capacity, including arranging courier requests.
**Please note, this position will require 32 hours/week and will be an in-office position.**
**Requirements**:
- 1-2 years previous relevant experience e.g. administration, operations, business support, executive assistant
- People oriented; able to build and maintain relationships across all levels, and from diverse backgrounds.
- Results-driven with an independent and proactive attitude, rolling up s
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