Financial Management Assistant

4 weken geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Voltijd
Job Title: Financial Management Assistant

Join Serco, a leading Space Services Provider, in our mission to support over 50 space missions on behalf of more than 10 Space or Government agencies around the globe.

About the Role:

We are seeking a highly skilled Financial Management Assistant to support our Business Control and Management Support Group of the Directorate of Human and Robotic Exploration (HRE) at the esteemed ESA-ESTEC site in the Netherlands.

Key Responsibilities:
  • Provide support and assistance for project control aspects of the procurement process and related tasks
  • Ensure common, harmonised, approved processes, are followed for implementation of procurement actions in the related systems
  • Coordinate and update all procurement activities in the related systems, providing the overall oversight and pro-active follow up to clarifications, issues, requests for information, approval workflow and providing consolidated activity logs, status, and statistics for all actions
  • Create and implement Purchase Order, Work Orders, Contract and CCN objects in the related systems and following up on approval flow
  • Implement RFXs & Shopping Carts in ESA-p after verification of the proper information and documentation provided
  • Support inputs clarifications and follow up on actions and status of Purchase Orders created by Purchase Office
  • Handle low-value purchase orders and reimbursement requests related to project expenses
  • Implement contracts in ESA-p based on the agreed Milestone Payment Plan (MPP) and Advance Payment table when required
  • Collect geo-return information and perform approved updates in corporate systems
  • Create and process Goods Receipt Notes (GRNs) in ESA-p clarifying any ambiguities or issues and follow up on approval flow
  • Handle the approval process in line with audit requirements, ensuring the audit trail is prepared
  • Create and process invoices in ESA-p, clarifying any ambiguities or issues and follow up on approval flow
  • Collect and update the ESA-estimating dates for payment milestones in the related systems (IPCDB and SAP)
  • Verify the procurement action changes in HRE planning (e.g. IPCDB) are within the CAC/cost plans
  • Implement approved accruals in the related systems in close coordination and approval with the Project Controllers
  • Support contract close-out activities in the ESA corporate and HRE related systems and handle the nominal operational and analytical processes required to close contracts
  • Produce and maintain procurement process implementation documentation and guidelines
  • Support the review of Contract / Work Order financial annexes / PSS forms for accuracy and correctness before ESA-p implementation in close coordination with Project or Business Control
Requirements:
  • University degree (Bachelor) in STEM and/or Business Administration, with relevant experience
  • At least 5 years of relevant work experience
  • Experience in financial planning and controlling and/or management of activities and resources in aerospace industry
  • High capacity to interact and communicate effectively with cross-functional team, from engineering, technical and business domains
  • Good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate
  • Good knowledge of supporting project-oriented environment
  • Reliability, rigor and initiative in the execution of the assigned work
  • Proactive attitude to solving problems, identify priority actions and to handle high workload
  • Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule
  • Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including advance usage of Excel (Ms-Office and in particular advanced use of Excel)
  • Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications (e.g. ESA-p) is an asset
  • Proficient with one or more of the following: Microsoft365, ESA-P, ESA-STAR, EROS, THREAD, Polaris, ECLIPSE, OMNES, WLMS, CIFM, MAS, IPCDB, HRE Workforce Database, PowerBI, Business Objects, LLM modules, ESA Data Factory and Symbio/Zenith
  • Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications
  • Experience with ESA in relevant activities is an asset
  • Familiarity with ESA working environment in a similar position is a distinct advantage
  • Excellent interpersonal skills are needed, together with a high degree organizational and communication abilities, and comfortable with working in a diverse and multinational team environment
  • Proficient in the English language, both written and spoken
  • Knowledge of another EU member state language is an asset
  • Candidates must be eligible to work in the EU
What We Offer:
  • Flexible working policy (hybrid working)
  • Comprehensive and competitive benefits plan
  • A range of wellness activities and employee assistance programs
  • Casual dress code
Relocation:

The Netherlands' central location in Europe makes it an ideal base for travel and business within the EU. Major cities are well-connected by road, rail, and air with Amsterdam Schiphol Airport one of Europe's busiest and most well-connected airports, facilitating easy international travel. Serco offers relocation support for all EU passport holders that are planning to relocate to the Netherlands and work for Serco B.V.

About Serco:

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the likes of ESA, CNES, EUMETSAT, EUSPA, ASI and NASA.

We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies across Europe and the globe

We work within the heart of the space sector so understand the challenges our customers face. When it comes to recruitment we are experts in sourcing the very best talent within space engineering, earth observation, satellite communications and cyber security.

We have placed hundreds of people from post graduates through to C-suite executives into space agencies, satellite operators, manufacturers, system integrators, consultancies, earth observation/remote sensing, launch providers and much more.

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