Senior Assistant and QA Support Professional

4 weken geleden

Hoofddorp, Noord-Holland, Nederland Ferring Pharmaceuticals Voltijd

About the Role

Ferring Pharmaceuticals is seeking a highly skilled Senior Assistant and QA Support professional to join our team in the Office and QA department of our Global Trading Entity, Ferring Pharmaceuticals BV (FPBV). As a key member of our team, you will work closely with senior leadership and the FPBV office to ensure that both administrative and quality assurance processes run smoothly.

Key Responsibilities

  • Provide high-level administrative support to senior management, including correspondence, scheduling appointments, managing board meetings, handling email and mail, and making travel arrangements.
  • Create agendas and presentation materials for our headquarters board meetings using Diligent Boards on behalf of senior management.
  • Take minutes during FPBV Board meetings and maintain records.
  • Organize travel arrangements for the FPBV team, including necessary bookings.
  • Organize events, such as internal and external meetings, conferences, and guest visits.
  • Assist the FPBV team with office programs, translations, and proofreading documents.
  • Transform notes into professional presentations for senior management.
  • Manage office supplies, IT services, cleaning, and courier bookings.
  • Set up contract signature workflows in AdobeSign (GxP) and Veeva.
  • Sort, file, and archive documents such as correspondence and invoices.
  • Keep company archives up-to-date and organized.
  • Prepare and submit expense claims on behalf of senior management.
  • Monitor outstanding invoices and ensure timely follow-up.
  • Create purchase orders, manage receipt of invoices, and book expenses in finance systems like Coupa.
  • Manage vendor creation and update vendor information in Ferring's finance systems.
  • Provide administrative support to FPBV Responsible Person in handling quality-related tasks.
  • Ensure knowledge of relevant procedures and processes to assist in executing quality tasks.
  • Open and manage change controls and transport deviations in Ferring's quality systems (e.g., Veeva, TrackWise).
  • Support in preparing for health authority inspections and internal audits.
  • Assist with self-inspections and ensure inspection readiness at all times.
  • Act as the administrator and subject matter expert on quality system tools like Veeva, TrackWise, and Cornerstone.

Requirements

  • 3-5 years of experience in a similar administrative or quality assurance role.
  • College degree or higher, preferably in Business Administration, Quality Management, or related field.
  • Fluent in English and Dutch; fluency in additional languages is a plus.
  • Excellent time management skills with the ability to prioritize and multitask under time constraints.
  • Strong problem-solving, planning, and organizational skills.
  • Experience in a multinational environment with the ability to work independently (especially in small teams) and across diverse cultures.
  • High level of integrity, reliability, and conscientiousness.
  • Proficiency with MS Office (Word, Excel, PowerPoint) and experience using software tools like Veeva, TrackWise, and Coupa.
  • Experience with global quality systems, training management, or finance systems.
  • Project management experience or capability.
  • Strong believer in service and support with a proactive, team-oriented mindset.

About Ferring Pharmaceuticals

Ferring Pharmaceuticals is a global company that helps people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women's health, gastroenterology, and urology. Our mission is to make a difference in the life of millions of people, and we strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees.

Join Our Team

If our mission and your vision are aligned, please apply.

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