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1 maand geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd

Job Title: Admin Assistant

Job Summary:

We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Provide day-to-day support to Unit personnel regarding business travel arrangements, leave management, and coordination of training.
  • Deal with incoming telephone calls and information requests.
  • Analyze incoming correspondence and documentation, and manage distribution of outgoing correspondence and documentation.
  • Provide various logistic support to the Unit, including arrivals and departures of personnel, ordering of office supplies, and room bookings.
  • Administer and handle shipment of goods and express mail.
  • Maintain documents libraries for the Unit, including maintenance of change logs, distribution lists, and issue information notes to concerned users.
  • Participate in the organization of events, such as workshops and conferences, as required.

Requirements:

  • High school education is required.
  • Highly proficient with modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Fluency in English is mandatory; knowledge of another European language is an advantage.