Administrative Support Specialist

4 weken geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd

Job Title: Admin Assistant

Job Summary:

We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring the smooth operation of our business.

Key Responsibilities:

  • Provide day-to-day support to Unit personnel regarding business travel arrangements, leave management, and coordination of training.
  • Deal with incoming telephone calls and information requests.
  • Analyze incoming correspondence and documentation, and manage the distribution of outgoing correspondence and documentation.
  • Provide various logistic support to the Unit, including arrivals and departures of personnel, ordering of office supplies, and room bookings.
  • Administer and handle shipment of goods and express mail.
  • Maintain documents libraries for the Unit, including maintenance of change logs, distribution lists, and issue information notes to concerned users.
  • Participate in the organization of events, such as workshops and conferences, as required.

Requirements:

  • High school education is required.
  • Highly proficient with modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

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