Administrative Support Specialist
4 dagen geleden
Job Title: Admin Assistant
Job Summary:
We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to Unit personnel, ensuring the smooth operation of our office.
Key Responsibilities:
- Provide day-to-day support to Unit personnel regarding business travel arrangements, leave management, and coordination of training.
- Deal with incoming telephone calls and information requests.
- Analyse incoming correspondence and documentation, and manage the distribution of outgoing correspondence and documentation.
- Provide various logistic support to the Unit, including arrivals and departures of personnel, ordering of office supplies, and room bookings.
- Administer and handle shipment of goods and express mail.
- Maintain documents libraries for the Unit, including maintenance of change logs, distribution lists, and issue information notes to concerned users.
- Participate in the organisation of events, such as workshops and conferences, as required.
Requirements:
- School education is required.
- Highly proficient with modern electronics office automation tools, particularly Microsoft Office suite and electronic mailing.
- Familiarity with ESA working environment in a similar position is a distinct advantage.
- Fluency in English is mandatory; knowledge of another European language is an advantage.
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