Administrative Support Specialist

3 weken geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Title: Secretary/Administrative Assistant

Job Summary

We are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring the smooth operation of our daily activities.

Key Responsibilities

  • Provide day-to-day support to our team members, including business travel arrangements, leave management, and coordination of training.
  • Manage incoming correspondence and documentation, and ensure the distribution of outgoing correspondence and documentation.
  • Provide logistic support to our projects, including arrivals and departures of personnel, ordering of office supplies, and room bookings.
  • Administer and handle shipment of goods and express mail, and maintain documents libraries for our projects.
  • Organize agendas and meetings, and maintain action lists and minutes of coordination meetings.
  • Participate in the organisation of events, such as workshops and conferences, as required.

Additional Responsibilities

  • Support the Project Review Process, including data collection and extraction from various Corporate applications.
  • Provide support to visitor service, including access control, visa applications, and distribution of information material.
  • Contribute to the preparation and publication of internal and external documents, including editing and proofreading.

Requirements

  • Fluency in English is mandatory, with knowledge of another European language an advantage.
  • Highly proficient with modern electronics office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.

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