Administrative Support Specialist

3 weken geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Description

As an Administrative Support Specialist at HE Space, you will provide day-to-day support to Unit personnel, ensuring seamless business operations. Your responsibilities will include:

  • Coordinating business travel arrangements and leave management
  • Handling incoming telephone calls and information requests
  • Analysing and managing correspondence and documentation
  • Providing logistic support to the Unit, including arrivals and departures of personnel
  • Ordering office supplies and maintaining stationery
  • Booking rooms and resources for meetings and events
  • Administering shipment of goods and express mail
  • Maintaining documentation libraries and distribution lists
  • Organising agendas and meetings

In addition to these standard activities, you may also be involved in:

  • Supporting the Project Review Process
  • Assisting with visitor services, including access control and visa applications
  • Managing ESA site administration, including updating the site schedule and telephone list
  • Participating in the preparation and publication of internal and external documents
  • Data collection and analysis from various Corporate applications and internal sources

Qualifications

  • Relevant school education is required
  • Highly proficient in modern office automation tools, particularly Microsoft Office suite and electronic mailing
  • Familiarity with ESA working environment in a similar position is an advantage
  • Fluency in English is mandatory; knowledge of another European language is an advantage

  • Administrative Support Specialist

    1 week geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HE Space. As an Administrative Support Specialist, you will provide day-to-day support to Unit personnel, ensuring seamless business operations and efficient communication.Key ResponsibilitiesProvide administrative support to Unit...

  • Administrative Support Specialist

    4 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at HE Space. The successful candidate will provide high-quality administrative support to our organisational entities and projects, ensuring seamless day-to-day operations.Key Responsibilities:Provide secretarial and...

  • Administrative Support Specialist

    3 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at HE Space. The successful candidate will provide high-quality administrative support to our organisational entities and projects, ensuring seamless day-to-day operations.Key Responsibilities:Provide secretarial and...

  • Administrative Support Specialist

    1 maand geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring the smooth operation of our business.Key ResponsibilitiesProvide day-to-day support to Unit personnel, including business travel...

  • Administrative Support Specialist

    7 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionAs an Administrative Support Specialist at HE Space, you will be responsible for providing administrative support to our team. Your duties will include organizing agendas and meetings, taking minutes, and following up on actions. You will also be responsible for solving unforeseen events and situations, monitoring and responding to emails, and...

  • Administrative Support Specialist

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    {"h1": "Job Title: Secretary/Administrative Assistant", "p": "We are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organizational entities and projects, ensuring seamless day-to-day operations.", "ul": ["Provide administrative support...

  • Administrative Support Specialist

    1 maand geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob Summary:We are seeking a highly skilled and organized Secretary/Administrative Assistant to provide exceptional support to our team at HE Space. The successful candidate will be responsible for providing administrative assistance, managing correspondence, and maintaining accurate records.Key...

  • Administrative Support Specialist

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring the smooth operation of our business.Key ResponsibilitiesProvide day-to-day support to Unit personnel, including business travel...

  • Administrative Support Specialist

    4 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to the Thermal Division, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the Thermal...

  • Administrative Support Specialist

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantHE Space is seeking a highly skilled and organized Admin Assistant to join our team. As an Admin Assistant, you will provide day-to-day support to Unit personnel, ensuring the smooth operation of our business.Key Responsibilities:Provide administrative support to Unit personnel, including business travel arrangements, leave...

  • Administrative Support Specialist

    7 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob Summary:We are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide...

  • Administrative Support Specialist

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionAs an Administrative Support Specialist at HE Space, you will provide day-to-day support to Unit personnel, ensuring seamless business operations. Your responsibilities will include:Coordinating travel arrangements, leave management, and training activitiesHandling incoming calls and information requestsAnalyzing correspondence and...

  • Administrative Support Specialist

    4 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Octagon Professionals Voltijd

    We are seeking a highly skilled and organized Administrative Assistant to join our team at the European Space Agency in Noordwijk. The successful candidate will be responsible for providing administrative support to the Head of the Estates and Facilities Management Division.Key Responsibilities:Organizing the schedule of the Head of the Estates and...

  • Administrative Support Specialist

    7 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Europe Voltijd

    Job OverviewAt Serco Europe, we are seeking a highly skilled and organized Administrative Support Specialist to join our team. This is a fantastic opportunity to work with a leading provider of public services and contribute to the success of our customers.Main Responsibilities- Organize the schedule of the Head of the Estates and Facilities Management...

  • Administrative Support Specialist

    7 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Europe Voltijd

    About the Role:We are seeking an experienced Administrative Secretary to join our team at Serco Europe. As an Administrative Secretary, you will play a key role in ensuring the smooth operation of our office.Main Responsibilities:Perform administrative duties, including managing schedules, documentation, and communications.Oversee document management systems...

  • Administrative Support Specialist

    6 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantJob Summary:We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring seamless day-to-day operations.Key Responsibilities:Provide day-to-day support to Unit personnel regarding business travel arrangements,...

  • Administrative Support Specialist

    7 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantJob Summary:We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring seamless day-to-day operations.Key Responsibilities:Provide day-to-day support to Unit personnel regarding business travel arrangements,...

  • Administrative Support Specialist

    4 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantJob Summary:We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to Unit personnel, ensuring the smooth operation of our office.Key Responsibilities:Provide day-to-day support to Unit personnel regarding business travel arrangements,...