Document Management Specialist

4 weken geleden

Den Haag, Zuid-Holland, Nederland CS GROUP Voltijd

Job Title: Document Management Specialist

Job Summary:

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at CS GROUP. The successful candidate will be responsible for supporting the administration of our Department's policies, instructions, and guidelines.

Key Responsibilities:

  • Support the heads in editing, configuring, and issuing regular reports and management documentation;
  • Analyse incoming correspondence and documentation and distribute accordingly;
  • Write texts and documents, draft, review, and send communications on behalf of the manager;
  • Maintain various records and archiving of documents in sharepoint, Eclipse, or Teams as instructed by the Manager;
  • Administrative support to the Project review process retrieve documents in BlueDocs when requested by the manager;
  • Document registration, distribution, and archiving;
  • Support users for retrieving documents from local DMS (Eclipse/DCCM), DMS's from external partners, and/or industry, and other sources;
  • Manage the original files; support the organisation of project reviews;
  • Support review of the status of documents in the different archives and where appropriate register this information in the DMS database;
  • Support enhancements of the document management concepts and of future improvements.

Requirements:

  • Masters in a relevant discipline;
  • 4 years experience in documentation controlling;
  • The Contractor shall be mastering in using electronic office tools, in particular Microsoft Office and Adobe Acrobat, electronic mailing, videoconferencing tools, and collaborative working tools (such as sharepoint, slack, ...), preferably in the tools supported by ESA corporate IT;
  • Experience in finance and financial tools (preferably SAP) and ideally in documentation management systems (e.g. Eclipse/DCCM);
  • Communicate fluently all necessary information related to the service in English for location ESTEC; and French and English for location CST;
  • Treat information related to the service with confidentiality, discretion, and integrity.
  • High-level of communication and organizational skills, with attention to detail, flexibility, and ability to identify priorities;
  • Routine tasks shall be executed autonomously;
  • Service-oriented attitude, team spirit, and ability to work co-operatively with other services and people in an international environment;
  • Time-management skills;
  • Ability to pay attention to details;
  • Organization skills;
  • Multitasking skills;
  • Mastering of communication tools Microsoft Outlook, teams, WebEx

Interpersonal Skills:

  • Accuracy skills;
  • Problem-solving skills;
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

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