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Administrative Coordinator

2 maanden geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Summary

HE Space is seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to our team. As an Administrative Coordinator, you will be responsible for providing administrative assistance to our organizational entities and projects, ensuring seamless day-to-day operations.

Key Responsibilities
  • Provide administrative support to Unit personnel, including business travel arrangements, leave management, and coordination of training.
  • Manage incoming correspondence and documentation, and distribute outgoing correspondence and documentation.
  • Provide logistic support to the Unit, including ordering office supplies and maintaining stationery.
  • Book rooms and resources for meetings and events.
  • Administer shipment of goods and express mail.
  • Maintain documents libraries, including change logs, distribution lists, and issue information notes.
  • Participate in the organization of events, such as workshops and conferences.
Additional Responsibilities
  • Support the Project Review Process.
  • Support visitor service, including access control and preparing visa applications.
  • Manage ESA site administration, including updating and distributing the site telephone list.
  • Participate in the preparation and publication of internal and external documents.
  • Collect and extract data from various Corporate applications and internal sources.
Requirements
  • Fluency in English is mandatory; knowledge of another European language is an advantage.
  • For site-specific functions, fluent knowledge of the local national language is also required.
  • Highly proficient with modern electronics office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.