Strategic Operations Coordinator

1 maand geleden

Den Haag, Zuid-Holland, Nederland International Baccalaureate Voltijd
{"About the IB": "The International Baccalaureate (IB) is a global organization with a mission to create a better and more peaceful world through international education. As a leading provider of educational services, the IB is committed to excellence and innovation in education.","The Role": "We are seeking an experienced Executive Assistant to provide strategic support to our Chief Digital Officer and the Digital Office Leadership Team. The successful candidate will be responsible for coordinating complex scheduling, managing logistics for Digital Office participation in Executive and Board meetings, and tracking and monitoring the Digital Office budget.","Key Responsibilities": "- Provide executive and operational support to the Chief Digital Officer in their day-to-day office activities, including acting as a point of contact between the Chief Officer and internal/external stakeholders, coordinating complex scheduling, and managing travel arrangements.
- Work with leaders in Digital Office to manage the flow of information using appropriate channels, including gathering, compiling, and composing information from various sources, verifying and analyzing the information for use in documents, and maintaining archives and filing correspondence and documentation.
- Manage logistics for Digital Office participation in Executive and Board meetings, including contributing to the drafting of agendas, coordinating the compilation of papers, and ensuring all papers are complete for meetings and dispatched in time.
- Track and monitor the Digital Office budget, including ensuring all invoices and credit card statements are allocated correct budget codes, keeping finance updated of any changes to the signatory authorization structure, and supporting the coordination of the budget submission.
- Organize Digital Office events and meetings, including planning and scheduling Digital Office town hall meetings, providing administrative support for the Digital Office Leadership Team meetings, and scheduling, minutes, circulation of papers.","Requirements": "- Proven experience in an administrative role supporting the upper management/executive; prior experience as an Executive Assistant
- Experience working in an international/global organization and/or with senior leadership team
- Diploma/bachelor's degree in business administration related
- Readiness to accept various assignments and responsibilities
- Excellent computer skills and proficient with office productivity tools (e.g. Microsoft office 365)
- Excellent organizational and time-management skills and ability to pay attention to detail
- Excellent writing and proofreading skills
- Exceptional communication skills
- Excellent written and spoken English", "About You": "In addition to your salary, we offer an attractive range of benefits, including employer pension contribution, 25 Days annual leave, plus public holidays, with the choice to buy up to 5 days additional annual leave, flexible working hours, excellent continuous professional development, and 1.5% Flexible benefits allowance.", "How to Apply": "Applications will be accepted until the position is filled. We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants."}

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