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Job Summary
The Administrative Support Specialist/Facility Coordinator will provide exceptional support to the administrative and secretarial operations of HITEC Power Protection. This role will also be responsible for coordinating facility-related matters, ensuring the smooth operation of the company reception, and providing a high level of customer service to internal and external visitors.
Key Responsibilities:
- Provide administrative support to the entire company, including general office duties, correspondence, and data entry.
- Ensure the effective operation of the company reception, including greeting visitors, handling telephone calls, and responding to inquiries.
- Coordinate travel arrangements, visa applications, and other facilitating duties as required.
- Manage office supplies and maintain a well-organized and efficient workspace.
- Plan and organize company events, such as meetings, conferences, and social gatherings.
- Provide support to the management and staff as needed, including preparing documents, setting up meetings, and coordinating logistics.
- Discuss progress and quality of work with the team and Global HR Manager.
- Prepare presentations and documents for executive team meetings.
Requirements:
- Excellent communication and interpersonal skills.
- Ability to work in a fast-paced environment and prioritize tasks effectively.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office and other administrative software.
- Ability to maintain confidentiality and handle sensitive information.
