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Secretary/Administrative Assistant

1 week geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Voltijd
Serco is a leading Space Services Provider with thousands of skilled resources that have supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA.
Serco has made significant contributions at ESA's European Space Research and Technology Centre (ESTEC) in the Netherlands, supporting a wide range of space missions and projects. Serco has provided essential engineering, technical, and management services, playing a key role in logistics and operational support for missions. Serco's expertise in spacecraft management, ground systems, and data processing has earned them recognition, including the 'Best in Domain' award from ESA. Their long-standing partnership with ESA reflects their commitment to excellence and innovation in the space sector.   We are currently seeking a secretary/administrative assistant to work at our customer site (ESA-ESTEC) in the Netherlands. This is a fantastic opportunity to get into one of the most sought-after space agencies in the world. Please note that this is a fixed-term contract   Main Responsibilities:
  • Organizing the schedule of the Head of the Estates and Facilities Management Division, arranging appointments, meetings, visits, and missions.
  • Editing (in English) documents, memos, and presentations, and drafting memos, letters, intranet communications, and emails.
  • Taking minutes of meetings and tracking the progress of actions.
  • Collecting input from the 3 sections of the division and preparing reports.
  • Composing and typing correspondence, documents, and spreadsheets using office automation tools.
  • Arranging missions for division staff.
  • Manage leave data (vacation, sick leave, etc.) for divisional staff, enter details in the SAP system, and record the leave of contractor staff.
  • Maintaining a filing system in support of the various activities of the Estates and Facilities Management Division.
  • Coordinating and following up on deadlines in liaison with the Department's secretary.
  • Supporting the organization of divisional meetings and events.
  • Managing stationary orders and related invoice control.
  Profile:
  • Secondary education with proven skills in administrative and/or secretarial activities.
  • Ideally, the candidate should have completed vocational education in the secretarial domain.
  • He/she must be highly proficient in the use of Microsoft Office software.
  • Proficiency in ESA IT tools is an asset.
  • Knowledge of SAP tools can be considered an asset.
  • The candidate is expected to demonstrate excellent organizational skills and maintain pleasant working relationships in an international environment, even under high pressure.
  • Proficiency in the English language, both written and spoken, is the official requirement for this position.
  • Knowledge of the French language is considered an asset, and while Dutch is not required, it can also be considered an asset.
  • Candidates must be eligible to work in the EU.
  On offer
  • Flexible working policy (hybrid working)
  • Comprehensive and competitive benefits plan
  • A range of wellness activities and employee assistance programs
  • Casual dress code
  Relocation: The Netherlands' central location in Europe makes it an ideal base for travel and business within the EU. Major cities are well-connected by road, rail, and air with Amsterdam Schiphol Airport one of Europe's busiest and most well-connected airports, facilitating easy international travel.   Serco offers relocation support for all EU passport holders who are planning to relocate to the Netherlands and work for Serco B.V.   DE&I Diversity, Equity & Inclusion at Serco is based on a culture where every voice is heard and every employee feels valued. Working together as one team, we can enhance the experience of our people and teams, improve the value of our solutions to better serve the missions of our customers, and make an impact in our world.About Serco:

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the likes of ESA, CNES, EUMETSAT, EUSPA, ASI and NASA.We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies across Europe and the globeWe work within the heart of the space sector so understand the challenges our customers face. When it comes to recruitment we are experts in sourcing the very best talent within space engineering, earth observation, satellite communications and cyber security. We have placed hundreds of people from post graduates through to C-suite executives into space agencies, satellite operators, manufacturers, system integrators, consultancies, earth observation/remote sensing, launch providers and much more.