Executive Assistant

**Ready to bring structure to the top?**: At FincoEnergies, we’re accelerating the energy transition, a mission that demands clarity, consistency, and people who thrive in fast-paced environments. To support our Board of Directors, we’re looking for an experienced and professional Executive Assistant who can bring order to complexity and keep the momentum going every day. Based on our sustainably designed Rotterdam office, you’ll manage dynamic schedules, coordinate travel, and keep daily operations running smoothly. This is a full-time position (40 hours per week) with the option to work 32 hours if you’re present in the office from Monday through Thursday. You’ll be a central figure in our board's daily rhythm, someone who brings calm and clarity to complex calendars, creates space for better decision-making and supports high-level operations with professionalism, initiative and a touch of humour. **Your responsibilities as an Executive Assistant** - Manage complex and dynamic calendars for board members - Schedule internal and external meetings and coordinate across stakeholders - Book flights and hotels for business travel - Proactively manage agenda flows and help avoid overload by suggesting smarter time use - Act as the first point of contact for scheduling-related communications - Collaborate with executive and non-executive colleagues, including senior managers and support staff - Guard the board’s time by assessing whether meetings are truly necessary - Contribute to a structured, professional, and enjoyable office atmosphere **Your Talents** - Proactive and well-organized - Friendly and professional in equal measure - Strong in communication and fluent in both English and Dutch - You can switch easily between a quick chat and a high-level meeting - Someone who brings calm, structure and a smile to the workplace - Not afraid to ask questions or flag inefficiencies - Skilled with MS Office (Outlook, Excel, Word, PowerPoint, Teams) **As our new Front Runner you bring** - HBO level of thinking and working, preferably with a secretarial or business support background - At least 5 years of experience in a comparable assistant role - Proven ability to manage complex and dynamic schedules independently - A professional attitude and a structured working style - You are positive, approachable and easy to work with - A strong salary based on experience & competencies and attractive yearly bonus potential; - 8% holiday allowance; - A collective pension plan with two-thirds covered by FincoEnergies; - A yearly budget of € 900; - gross for your well-being and development; - An annual training budget of € 2000; - gross to support your professional development; - 25 vacation days (based on full-time employment); - Flexible & remote work (>80% in the office); - Entrepreneurial and sustainable environment providing growth and development opportunities; - Free daily fresh-made lunch at our offices; - A new Laptop and phone; - An international and energetic workplace in our sustainably designed office in Rotterdam; - Great internal events that blow you away. **About FincoEnergies** We are an independent, leading supplier of (bio)fuels and decarbonisation services for the transport sector. We enable our customers to calculate and reduce their direct and indirect emissions and certify their positive impact. Our approach is inspired by the adaptive evolution of Darwin’s finches. Whatever external forces are at play - from a rapidly changing market to geopolitical issues - we take them on and evolve. With our strong portfolio of brands and services - GoodFuels, GoodShipping, the Biofuel Swap, and FuelEU Pooling - we empower the transport sector to decarbonise ‘the Good Way’ - by combining experience, expertise and security of supply. Would you like to work in a great, dynamic company with colleagues who share the same drive to contribute to a better world, have fun together, and serve an increasing number of customers who are moving towards more sustainability in the shipping industry?