Assistant Controller

1 maand geleden

Noordwijk, Nederland Octagon Professionals Voltijd

We are looking for an Assistant Controller who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). If you are passionate about the Space industry and would like to join an international environment, read more and apply today

Responsibilities:

  • Resource Management: Support the management of budgets, manpower, and staffing processes, ensuring the effective planning, execution, and follow-up of activities and resources.
  • Procurement: Assist in the planning, preparation, execution, and monitoring of procurement activities, ensuring adherence to schedules, budgets, and resource requirements.
  • Procurement Monitoring: Use ESA Corporate and local IT tools to assess and track procurement actions, ensuring correct financial charging, payment plans, invoicing, and payment tracking.
  • Administrative Support: Execute procurement and contractual administrative actions, including data entry into ESA systems (e.g., SAP), and monitor financial commitments, payment milestones, and invoicing processes.
  • Data Analysis: Maintain and analyze data, identifying deviations from plans and targets, and generating reports for management and customers.
  • Tool Support: Assist in the development, implementation, and maintenance of management support tools for efficient execution of tasks.
  • Liaison: Coordinate with Contract, Budget, and Payment Officers to ensure coherence in internal and external administrative data.
  • Process Improvement: Contribute to the development of new processes and tools, and improve existing ones, including related documentation.
  • Risk Management: Support the maintenance of the risk register and the monitoring of risk mitigation actions within the Business Unit.
  • Inventory and Asset Management: Coordinate the proper registration, valuation, and management of inventory items and assets using the required tools.
  • Industrial Return Monitoring: Maintain industrial return databases, verify data consistency, and monitor and forecast industrial return values against agreed targets.
  • Worked Time and Travel Management: Support time-tracking and travel management processes in compliance with procedures and required tools.

Requirements:

  • Education: University degree (Bachelor) in Business Administration or equivalent from a recognized institution.
  • Experience: Relevant experience in controlling and managing activities and resources, particularly in the aerospace industry. Knowledge of finance and accounting is a plus.
  • Language: Proficiency in English (both written and spoken) is essential. Knowledge of another official ESA language is an asset.
  • IT Skills: Highly proficient in using modern activities and resource management tools, databases, and office automation software, with advanced Excel (MS Office) skills.
  • ERP Systems: Experience with SAP, particularly ECC and SRM modules, and familiarity with ESA corporate applications (e.g., ESA-p) is an asset.
  • Adaptability: Ability to rapidly understand and adapt to ESA's specific context, including corporate IT applications. Previous experience with ESA is a plus.
  • Additional Skills: Knowledge of contract procurement processes and project control methods. Familiarity with Power BI for report preparation is beneficial.

We Offer:

  • Attractive remuneration package.
  • Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • Yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Ready for this new challenge? Apply now and let's get in touch

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

Privacy Notice: In order to apply for this vacancy you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.

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