Freelance Project Administrator
4 weken geleden
Rate: €70-75 per hour
Duration: Minimum 3 months, possible extension
Hours: 40 hours per week
Start Date: ASAPAbout TECS (Turner Engine Control Solutions):TECS is a key partner of Woodward, specializing in the distribution, repair, service, and modernization of high-end control systems for engines and turbines across industries such as refineries, shipping, and offshore. As a Project Administrator, you’ll be part of a dynamic, technically oriented environment where you will manage multiple projects while ensuring seamless execution.Role Overview:As a Freelance Project Administrator at TECS, you will be responsible for the administrative coordination of technical projects from start to finish. Your role includes project planning, scheduling, managing subcontractors, and coordinating with both internal and external stakeholders. You will work closely with engineers and other departments to ensure projects are delivered on time, within budget, and according to the client's specifications.You’ll join the project from the kick-off meeting with the sales team to understand the full project scope. Additionally, you’ll handle essential logistics like materials procurement, invoicing, and uploading technical documents to client portals. Managing transportation and accommodation for engineers traveling to project sites, including offshore locations such as oil rigs, will also be part of your responsibilities.Responsibilities:
- Kick-off & Scope Management: Participate in kick-off meetings with the sales team to understand the project's scope.
- Project Coordination: Collaborate with the Service Coordinator to create detailed project plans and oversee project delivery.
- Invoicing & Procurement: Manage project-related invoicing, ensure necessary materials ( , customized control cabinets) are ordered, and that equipment meets customer specifications.
- Engineer Scheduling: Plan and schedule four engineers using Odoo, ensuring they are prepared for project tasks.
- Client Communication: Act as the point of contact for clients, providing regular updates on project status and progress.
- Stakeholder Management: Coordinate with internal departments such as Finance, Sales, and Engineering to ensure smooth project execution.
- Subcontractor Management: Oversee subcontractors and ensure they meet project deadlines and requirements.
- Documentation: Upload technical documents and project data to the client's private portal.
- Logistics: Arrange transportation and accommodation for engineers, especially for offshore locations ( , oil rigs).
- Multi-project Management: Handle up to 4 projects simultaneously, ensuring all deadlines are met.
- Experience: Minimum 5 years in project administration or coordination in a technical environment.
- Education: Associate or bachelor’s degree in a technical field.
- Skills: Experience using project management tools (Odoo experience is a plus).
- Languages: Proficiency in English is required; Dutch is a plus but not essential.
- Availability: Able to work onsite in Hoofddorp.
- Flexibility: Willing to handle logistics for projects in international locations, including travel arrangements for engineers.
- Soft Skills: Excellent organizational, multitasking, and communication skills. Ability to manage time efficiently and prioritize tasks.
- Competitive hourly rate of €70-75.
- Minimum 3-month contract with the possibility of extension.
- Opportunity to work on high-end technical projects with a leading company in the engine and turbine control industry.
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