Assistant Manager, Purchasing, One&only Aesthesis

2 weken geleden

Groningen provincie, Nederland One&Only Aesthesis Voltijd

Assistant Manager, Purchasing, One&Only Aesthesis, Athens
(13308)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Wrapped in ancient mythology in the heart of the Athenian Riviera, where lavender lands meet sapphire waters and our collection of rooms, suites and villas embody the timeless glamour of the Aegean. The warm Mediterranean hospitality is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

**Job Summary**

To source, coordinate purchases until order is received and supplier are paid. To conduct price comparisons amongst all suppliers on regular basis

**Key Duties and Responsibilities**

To ensure all Purchase Requests are received with accordance to Purchasing Policies.

To obtain price comparisons and checking the best offer with the most reliable supplier with credit facilities first.

To check item description before creating the articles on the Material Control.

To check the pro forma invoice against Purchase orders before issuing of payment request especially for all Advance Payment.

To raise payment memo for all Advance Payment, Deposit or Letter of Credit requested by supplier upon approval of Purchase Orders.

To follow up with Account Payable with all the payment request until the bank Telegraphic Transfer copy are received.

To check expiry dates on all Items (whichever applicable) prior to placing the order.

To ensure all Purchase Request are approved by relevant department heads or appointed representatives (when department heads are not available) before processing the request.

To ensure all Purchase Request are submitted for approval prior issuing of Purchase Order.

To ensure correct date of delivery being posted prior to issuing of Purchase Order.

To ensure all Purchase Orders are approved prior to submission to suppliers.

To ensure all Purchase Orders are being acknowledged receipt by suppliers and confirm status of delivery according to the date stated on the purchase orders.

To ensure follow up are done on regular basis for all open purchases.

To follow up with receiving department on regular basis to ensure that Open Purchase Order are closed as soon as goods are received.

To obtain shipping document and coordinate with Clearing Agent with regards to arrival of shipment.

To obtain and cross check shipping document are correct as per order before submission to the clearing agent and to ensure all copies of document are given to receiving officer.

To follow up with shipment arrival with clearing agent and to ensure clearing process are done within the most reasonable time.

To coordinate with local suppliers to ensure delivery of goods to the supply boat are done on specific time and day as per schedule.

To ensure all local purchase orders are faxed to Male’ Office to the attention of Manager, Male Office.

To coordinate with Receiving should there be any wrong delivery, damage, spoilage or discrepancies to get the report done within 48hrs and to be submitted to the suppliers.

To follow up with suppliers with all the discrepancies report, either to get replacement or credit note, whichever applicable.

To ensure Credit Note or feedback with regards to discrepancies reports being submitted to Receiving Department for their action.

To coordinate with Receiving, Supply Boat and Male’ Office should there be any goods to be returned to supplier by issuing of Gate Pass and ensure supplier received the returned goods.

To follow up all Gate passes should there be any items need to be replaced or returned back to the Resort and to update the status with relevant department.

To ensure that information required by receiving department with regards to all orders are given within a reasonable time.

To ensure that “Urgent” goods order are being communicated to the relevant person concerned or department heads with an update status until goods are received by the right person.

To conduct spot check on goods upon arrival.

To assist Director, Procurement with whatever information relating to Purchasing Department work.

To perform any additional duties and/or special projects as requested by Director, Procurement.

To be prepared to do any other work within the department in order to assist other areas or in the event of other staff on emergency leave or when requested by Director, Procurement.

**Skills, Experience & Edu

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