Payroll Manager

WHAT YOU'LL DO
The role will lead and be responsible for managing the end-to-end processing of the monthly payrolls for BCG and Platinion in The Netherlands and Belgium. The role will also manage and process the monthly Mobility payrolls for these countries. Payroll includes close collaboration with the Benefits team and reporting of taxable benefits through payroll. The role will also work with finance, HR, mobility and tax teams to collaborate across functions and ensure operational efficiencies, robust controls throughout the processes and compliance with local tax and pension legislation. The role will be based in the Amsterdam office and reports to the L-A-B (London, Amsterdam, Brussels) Payroll Director.

*You will be responsible for:

Leadership and Teaming:*
* Lead and develop a high-performing payroll team in the Netherlands and Belgium
* Provide guidance, support and mentorship to team members
* Resolve escalated payroll issues and questions, ensuring timely and accurate resolutions
*Payroll:*
* Lead and manage the end-to-end payroll processes for our Dutch and Belgium entities according the statutory requirements
* Perform key monthly payroll reviews to check and authorize the payrolls - ensuring high levels of accuracy and consistency
* Manage and review bonus scheme payments and reconciliations through payroll
* Manage and review the HR to Payroll information flow and required enhancements
* Ensure the calculation of tax, national insurance and pensions is accurate and statutory legislation is maintained
* Manage and review all tax year end processes
* Partner with our payroll provider on monthly and annual processes
* Management of shared inboxes to advise employees and stakeholders on payroll related queries
* Ensure collaboration across functional teams to reconcile payroll data with HR and benefit system data on a monthly basis
* Partner with Financial Accounting team on general ledger reporting, intercompany reclass and secondment invoicing data
*Process & Compliance:*
* Maintain, review, and suggest improvements to payroll processes for LAB offices
* Ensure compliance of all local payroll regulations and changes to legislation
* Manage and document all process controls within the function to ensure compliance and segregation of duties
* Liaise with Tax & Compliance and Risk teams on policies, processes and controls
*Benefits:*
* Review and maintain compliance of benefit salary sacrifice, taxable benefit in kind and pension reporting through the monthly payrolls
* Act as a counterpart to support the Benefits team regarding tax implications on taxable benefits
* Work closely with the benefits team to ensure that external systems used to calculate benefits premiums are maintained, comply with current legislation, and accurately share data with external providers. This includes active participation in system updates, legislative changes, and ongoing communication to guarantee seamless integration between payroll and benefits processes
*Mobility:*
* Collaborate with the mobility team to identify tax obligations for cross-border workers.
* Ensure correct processing of cross-border workers in payroll, including salary-split, shadow- and hypotax calculations.
* Partner with Tax and Mobility team to ensure compliance with cross-border working processes and digital government reporting tools.
* Identify eligible employees for expat tax regimes (30% ruling) and ensure timely and correct application and processing in payroll
* Manage Certificate of Coverage /A1 social security application process and tracking with local government
* Manage relocation and mobility related taxable benefits for declaration through payroll
* Advise employees on mobility related tax matters impacting NL/BE Payroll
* Partner with tax advisors on preparation of BCG sponsored personal tax returns for Mobility employees
* Partner with our tax advisors to manage tax equalization settlements and tax payments for Mobility employees
*Other responsibilities (but not limited to)*
* Implementation and improvement of systems - manage digital enhancements and additional reporting functionalities
* Be an active discussion and thought partner across LAB Payroll with the Benefits, HR, Mobility and Tax teams.
* Liaise with external advisors (Tax/Pension) on processes, payments and collation of payroll data
* Provide payroll support during internal and external audits
* Continuously seek for process improvements and sharing of best practices across LAB
* Support and provide cover for other team members during absences to ensure smooth and consistent running of the payroll function
* Flexibility to adjust to changing priorities and adhoc projects as required
* Ongoing compliance of Finance Minimum Standards
* Pro-actively keeping up to date with all legislative changes in tax, pensions and taxable benefits
* Knowledge sharing across team and global functions


YOU'RE GOOD AT

* A 'can-do ' attitude with creative problem-solving skills to find solutions
* Self-motivated, working independently and taking initiative
* Working collaboratively and effectively with variable stakeholders and levels of seniority in a professional manner
* Managing strict deadlines - strong organisational skills with the ability to plan and manage a number of deadlines driven activities in parallel while maintaining accuracy
* Proactive and exercise sound judgement to complex and new problems by applying broad knowledge
* Professional, confidential and impartial - with a high degree of integrity and discretion to manage queries and conflicts as they arise
* Strong communication and stakeholder management skills
* Ability and willingness to provide a wide range of payroll services from routine to more complex tasks
* Supportive of continuous improvement
* Respecting all BCG information as confidential and apply discretion when handling information ensuring compliance with relevant policies and legislation

YOU BRING (EXPERIENCE & QUALIFICATIONS)

* Qualified Payroll Professional (PDL and VPS) with the ability to resolve complex payroll issues effectively
* 6 years plus experience with Dutch payroll regulations & tax legislation
* In-depth knowledge of payroll processes and compliance requirements in the Netherlands and Belgium
* Experience with cross-border workers and related social security and tax implications
* Experience of managing multiple tasks and processes with strict legislative deadlines
* Proficient with systems i.e., MS Office (Excel, PowerPoint) and payroll software (ADP)
* Very strong technical attitude and desire to enhance knowledge
* Professional services experience is desirable
* Demonstrated ability to work effectively and successfully in a fast-paced and global service-oriented environment
* Excellent written and spoken English language skills

YOU'LL WORK WITH

* *Internal stakeholders* within both consulting teams and business support teams from local, system and global levels. These stakeholders will Include
* Finance, Tax and Risk colleagues and wider global teams
* Benefits and HR teams including functional teams across speciality businesses
* Tax, Mobility and Immigration teams

* *External stakeholders*
* 3rd party suppliers including payroll, pensions & tax advisors
* HMTax authorities
* External Auditors