Administrative Assistant

3 weken geleden

Rotterdam, Zuid-Holland, Nederland CS GROUP Voltijd

Job Title: Admin Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Admin Assistant to join our team at CS GROUP. The successful candidate will provide administrative support to our Unit personnel, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Provide day-to-day support to Unit personnel regarding business travel arrangements, leave management, and coordination of training.
  • Deal with incoming telephone calls and information requests, analyzing and responding to correspondence and documentation.
  • Manage the distribution of outgoing correspondence and documentation, ensuring timely and accurate delivery.
  • Provide various logistic support to the Unit, including arrivals and departures of personnel, ordering office supplies, and maintaining stationery.
  • Coordinate room and resources bookings for meetings and events, and administer shipment of goods and express mail.
  • Support documentation management, distribution, and registration of mail and documents, maintaining documents libraries and action lists.
  • Organize agendas and meetings, taking minutes and following up on actions.
  • Participate in the organization of events, such as workshops and conferences, as required.
  • Support the Project Review Process, visitor service, and ESA site administration, including updating site schedules and telephone lists.
  • Contribute to the preparation and publication of internal and external documents, including editing and proofreading.
  • Data collection, extraction, and consistency checking from various Corporate applications and internal sources.

Requirements:

  • School education is required.
  • Highly proficient with modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

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