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Administrative Assistant

2 maanden geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Voltijd
Job Title: Secretary/Administrative Assistant

Serco is a leading provider of space services, and we are seeking a skilled Secretary/Administrative Assistant to join our team at the European Space Agency's European Space Research and Technology Centre (ESTEC) in the Netherlands.

Job Summary:

We are looking for a highly organized and detail-oriented individual to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day tasks, coordinating travel arrangements, and maintaining accurate records.

Key Responsibilities:
  • Provide administrative support to Unit personnel, including travel arrangements, leave management, and coordination of training.
  • Analyze and manage incoming correspondence and documentation, ensuring timely distribution of outgoing correspondence and documentation.
  • Provide logistic support to the Unit, including arrivals and departures of personnel, ordering of office supplies, and maintenance of stationary.
  • Book rooms and resources for meetings and events, and maintain documents libraries for the Unit.
  • Organize agendas and meetings, and maintain action lists and minutes of coordination meetings.
  • Participate in the organization of events, such as workshops and conferences, as required.
  • Prepare and publish internal and external documents, including editing and proofreading.
  • Collect and extract data from various corporate applications and internal sources, and perform data consistency checking and coherence analysis.
Requirements:
  • Vocational degree or equivalent.
  • At least 2 years of relevant work experience.
  • Highly proficient with modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Knowledge of SAP and Prisma can be an asset.
  • Excellent interpersonal skills, high degree of organizational and communication abilities, and comfortable working in a diverse and multinational team environment.
  • Proficiency in English, both written and spoken, is the official requirement for this position.
  • Knowledge of French language is considered an asset.
  • Dutch language is not required but can be considered an asset.
  • Candidates must be eligible to work in the EU.
What We Offer:
  • Flexible working policy (hybrid working).
  • Comprehensive and competitive benefits plan.
  • A range of wellness activities and employee assistance programs.
  • Casual dress code.

Relocation support is available for all EU passport holders planning to relocate to the Netherlands and work for Serco B.V.

Serco is committed to Diversity, Equity & Inclusion and values every voice and every employee. We work together as one team to enhance the experience of our people and teams, improve the value of our solutions, and make an impact in our world.