Documentation Coordinator

2 maanden geleden

Hoogvliet, Zuid-Holland, Nederland BDP International Voltijd

Job Summary

As a key member of the BDP International team, the Documentation Coordinator plays a vital role in ensuring the smooth execution of worldwide export shipments. This position requires a high level of attention to detail, organizational skills, and effective communication to ensure that all necessary documents are completed accurately and efficiently.

Key Responsibilities

  • Collect, create, and control all necessary documents for export shipments, ensuring compliance with corporate standards and customer requirements.
  • Close all files within four working days from action date, ensuring accuracy and timeliness.
  • Complete final inspection for accuracy of all bills of lading received for closing.
  • Distribute documents to all necessary parties within four working days from action date.
  • Ensure billings of all closed shipments are billed within four working days from action.
  • Prepare and double-check BDP invoices, ensuring all charges are correct.
  • Participate in cross-training and learn the processes of other team members to ensure coverage during peak workload or absences.
  • Ensure understanding and adherence to all customer requirements and operating standards.
  • Document, maintain, and update work processes/procedures as they relate to each customer account.
  • Notify team coordinator if needed information is not being provided in time.
  • Regular communication with operations and RSC/GSC personnel on obstacles preventing timely bill and close.

Requirements

  • Knowledge of transport-related documents and terms.
  • General knowledge of export procedures.
  • Knowledge of letters of credit is an advantage.
  • Firm knowledge of English.
  • Good communication skills, both oral and written.
  • Initiative and strong sense of organization to meet customer requirements.
  • Good administrative skills and computer literacy.
  • Stress-resistant.
  • Team player, but also able to work independently.
  • Able to work with different cultures.
  • Troubleshooting skills.

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