Documentalist in Space Agency

3 weken geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Voltijd
Job Title: Documentalist in Space Agency

Serco, a leading Space Services Provider, is seeking a skilled Documentalist to join our team at the esteemed ESA-ESTEC site in the Netherlands. This remarkable role grants access to one of the globe's highly coveted space agencies, launching your career into orbit.

About the Role

The purpose of this Multi-Directorate Documentation and Data Management Support Service is to perform document management and control, as well as administrative tasks, supporting the Project Management Support Offices and Organisational Units within ESA Directorates. The Documentation Management service function provides support in the areas of documentation management, configuration control, administration, and user support of electronic tools.

Responsibilities
  • Support the preparation of ESA final reports, ensuring correct document versioning and archiving is maintained.
  • Coordinate, prepare, and publish recurrent and non-recurrent documents prepared by the ESA Executive for the Programme Board.
  • Perform proofreading, formatting, and editing to ensure documents are structured, written, and formatted in a consistent manner prior to issuing.
  • Produce or modify document templates to ensure compliance with GCDs or DRDs for recurrent documentation.
  • Perform the planning, coordination, and document readiness tracking for submission of papers to ensure the timely delivery of formal documents.
  • Perform document generation, proofreading, content compilation, and editing for recurrent or non-recurrent ESA documents/reports.
  • Support the coordination and publication of documents prepared by the ESA Executive for the Programme Board depository with correct security and safeguarding of the content.
  • Support the coordination, preparation, and perform the timely approval process follow-up of documents to AC and IPC, confirming the documents are structured, written, and formatted in a consistent manner in line with AC documentation requirements.
  • Establish and maintain the archive of documents.
  • Support coordination and finalization of document data packs to be issued to EC, International Partners, or Member States.
Requirements
  • A bachelor's degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant).
  • At least 4 years of previous relevant work experience in a similar role.
  • The candidate should have a broad knowledge to navigate around and understand formal communication and be able to analyze a range of issues within the complex institutional environments of ESA, EU, and the relevant industrial landscape.
  • Experience in documentation management and in the field of communication.
  • A good sense of organization.
  • The work associated with this position can require the handling of classified documentation.
  • The candidate shall confirm to be eligible and willing to apply for a Personal Security Clearance from an EU country.
  • The previous possession of a Personal Security Clearance will be considered positively.
  • Be capable of executing activities with a high degree of autonomy.
  • Deliver qualitative output under time pressure.
  • Excellent interpersonal and communication skills as well as tact and discretion are required.
  • Proficiency in the use of the Agency's information systems and tools is an asset.
  • Proficient in the English language, both written and spoken.
  • Knowledge of another ESA member-state language is an asset.
  • Candidates must be eligible to work in the EU.
About Serco

Serco is a leading Space Services Provider with thousands of skilled resources that have supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years of history in the space sector, Serco is well-placed to contribute to National strategies and New Space ventures that want to scale their businesses/organizations with skilled talent.

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