Senior Assistant and QA Support Professional

1 maand geleden

Hoofddorp, Noord-Holland, Nederland Ferring Pharmaceuticals Voltijd
About Ferring Pharmaceuticals

Ferring Pharmaceuticals is a global company that helps people build families and live better lives. We are a team of innovators and entrepreneurs who are passionate about making a difference in the lives of millions of people around the world.

Job Description

We are seeking a highly skilled and experienced Senior Assistant and QA Support professional to join our team in the Office and QA department of our Global Trading Entity, Ferring Pharmaceuticals BV (FPBV). As a key member of our team, you will work closely with senior leadership and the FPBV office to ensure that both administrative and quality assurance processes run smoothly.

Key Responsibilities
  • Provide high-level administrative support to senior management, including correspondence, scheduling appointments, managing board meetings, handling email and mail, and making travel arrangements.
  • Create agendas and presentation materials for our headquarters board meetings using Diligent Boards on behalf of senior management.
  • Take minutes during FPBV Board meetings and maintain records.
  • Organize travel arrangements for the FPBV team, including necessary bookings.
  • Organize events, such as internal and external meetings, conferences, and guest visits.
  • Assist the FPBV team with office programs, translations, and proofreading documents.
  • Transform notes into professional presentations for senior management.
  • Manage office supplies, IT services, cleaning, and courier bookings.
  • Set up contract signature workflows in AdobeSign (GxP) and Veeva.
  • Sort, file, and archive documents such as correspondence and invoices.
  • Keep company archives up-to-date and organized.
  • Prepare and submit expense claims on behalf of senior management.
  • Monitor outstanding invoices and ensure timely follow-up.
  • Create purchase orders, manage receipt of invoices, and book expenses in finance systems like Coupa.
  • Manage vendor creation and update vendor information in Ferring's finance systems.
  • Provide administrative support to FPBV Responsible Person in handling quality-related tasks.
  • Ensure knowledge of relevant procedures and processes to assist in executing quality tasks.
  • Open and manage change controls and transport deviations in Ferring's quality systems (e.g., Veeva, TrackWise).
  • Support in preparing for health authority inspections and internal audits.
  • Assist with self-inspections and ensure inspection readiness at all times.
  • Act as the administrator and subject matter expert on quality system tools like Veeva, TrackWise, and Cornerstone.
Requirements
  • 3-5 years of experience in a similar administrative or quality assurance role.
  • College degree or higher, preferably in Business Administration, Quality Management, or related field.
  • Fluent in English and Dutch; fluency in additional languages is a plus.
  • Excellent time management skills with the ability to prioritize and multitask under time constraints.
  • Strong problem-solving, planning, and organizational skills.
  • Experience in a multinational environment with the ability to work independently (especially in small teams) and across diverse cultures.
  • High level of integrity, reliability, and conscientiousness.
  • Proficiency with MS Office (Word, Excel, PowerPoint) and experience using software tools like Veeva, TrackWise, and Coupa.
  • Experience with global quality systems, training management, or finance systems.
  • Project management experience or capability.
  • Strong believer in service and support with a proactive, team-oriented mindset.
About Us

Ferring Pharmaceuticals is a company that values diversity, inclusion, and equal opportunities for all employees. We strive to create a work environment that is respectful, supportive, and inclusive of all backgrounds and perspectives.

We are committed to making a difference in the lives of millions of people around the world and believe that our employees are the key to achieving this goal. If you are passionate about making a difference and have the skills and experience to succeed in this role, we encourage you to apply.

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