Office Support Specialist

3 weken geleden

Rijswijk, Zuid-Holland, Nederland emerson Voltijd

As an Office Assistant, you will be the first point of contact for visitors and staff, providing exceptional support in clerical and administrative tasks. You will be responsible for ensuring efficient service delivery, implementing office guidelines, and maintaining a welcoming environment.

Key Responsibilities:

  • Manage the main switchboard for Rijswijk and Breda locations, maintaining an updated calling list.
  • Handle mail, packages, and administrative tasks, including hotel and taxi reservations.
  • Be responsible for the Coffee Corner, ensuring office supplies, flowers, and other orders are fulfilled.
  • Coordinate guest and employee badges, as well as parking lot access.
  • Plan and coordinate meetings, including scheduling meeting rooms, handling logistics, and assisting with internal and international meetings.
  • Handle pool cars and rental car orders in collaboration with I-procurement.
  • Assist with visa-related matters, including requests, invitation letters, and guarantee letters.
  • Collaborate with the Office Manager on personnel events and other office-related tasks.
  • Post content on Intranet & Narrowcasting and lead office-related communications, including mailbox administration.
  • Work closely with different departments on tasks like meeting arrangements, security, and gift distribution.

Requirements:

  • Verbal and written communication skills proficient in Dutch and English.
  • Secretary degree (MBO-4 level) or equivalent level in a related field.
  • Computer literacy with MS Office (Word, Outlook, and Teams).

Preferred Qualifications:

  • Verbal and written communication skills proficient in French.
  • Proven experience in a customer-facing job, office assistant, or equivalent position.

About Emerson:

We understand the importance of work-life balance and are dedicated to supporting our employees' personal and professional needs. From competitive benefits plans and comprehensive medical care to equitable opportunities for growth and development, we strive to build a workplace that is encouraging and exciting.

Our flexible work-from-home policy allows you to make the best of your time, combining quiet home office days with collaborative experiences in the office to personalize your work-life mix. Moreover, our global volunteer employee resource groups empower you to connect with peers who share the same interests, promote diversity and inclusion, and positively contribute to communities around us.

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