Contract Support Specialist

2 maanden geleden

Oegstgeest, Zuid-Holland, Nederland Avery Dennison Smartrac Voltijd

About Avery Dennison Smartrac

A global leader in materials science and digital identification solutions, Avery Dennison Smartrac provides innovative branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity, and transparency, and better connect brands and consumers.

Our products and solutions include labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and a variety of products and solutions that enhance branded packaging and carry or display information that improves the customer experience.

We serve an array of industries worldwide, including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals, and automotive.

Job Description

We are seeking a highly skilled and detail-oriented Paralegal / Contract Administrator to join our EMENA Legal team based in the Netherlands.

In this role, you will provide a wide range of support to legal counsels and our business teams, primarily on contract administration and drafting.

This position encompasses a variety of tasks and responsibilities, requiring perseverance, commitment, and self-initiative.

The position is stationed at our European Headquarters, with the option for some remote work as the workplace evolves.

Main Responsibilities:

  • Manage contract administration process - intake of requests and questions; triage of requests to ensure appropriate resource allocation; assist with obtaining needed information for contract processing.
  • Understand commercial background of transactions, review and revise initial and subsequent contract drafts in collaboration with Legal Counsels and sometimes independently.
  • Be proficient at various types of agreements, including confidentiality agreements, procurement agreements, rebate agreements, general sales and purchase conditions & agreements, development agreements, as well as amendments thereof.
  • Manage third-party screening process of suppliers and customers.
  • Provide contract-related training to internal and external stakeholders.
  • Litigation administration process management, including preparing litigation reports and accrual reports, and potentially being involved in gathering evidence in support of claims and defenses and maintenance of accurate matter files.
  • Support quarterly budgeting and forecasting process.

Additional Responsibilities:

  • Serve as back-up to department paralegal(s) supporting the management of corporate entities and all business units.
  • Take an active role in department effectiveness and efficiency projects (streamlining processes, creating templates, and training).

Qualifications:

  • Higher education/degree in Law or related field (or equivalent experience managing and drafting commercial contracts).
  • 2+ years of demonstrated success in a similar role and customer service-oriented environment.
  • Significant substantive knowledge and skills concerning drafting and legal effect of commercial contract provisions and transactions.
  • Knowledge of legal entity management is a plus but not required if committed to learning the area.
  • Knowledge of litigation support and management is a plus but not required if committed to learning the area.
  • Consistent eye for detail, accurate, and high standards for all work output is critical.
  • Independent, curious, and flexible thinker who is a self-starter for problem-solving.
  • Active and enthusiastic learner, with demonstrated ability to learn new areas.
  • Demonstrated business acumen.
  • Highest standard of integrity, ethics, and demonstrated ability to keep all matters handled and information received in the strictest confidence.
  • Excellent computer skills: proficiency in Google Workspace, Microsoft Office, Word, Excel. Ability to reformat a Word document to a high level of perfection and professionalism.
  • Fluency in English for contracts and legal documents is required. Additional language fluencies for legal matters are highly desirable.
  • Thrives in a team environment with a bias for action and collaboration.

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